Create our future together at the City of Greater Geelong At the City of Greater Geelong, we are committed to working together for a thriving community. We do this by delivering over 130 services to our rapidly growing population and working hard to protect and improve what it is that makes Greater Geelong on Wadawurrung Country such a great place to live, work and study. We’re going through an exciting period of change that will help us serve our community better. From digital modernisation to the contemporary, sustainable office we've built in Central Geelong, now more than ever is a great time to join our team at the City of Greater Geelong. Our Community is made up of diverse people from all walks of life, and it’s important to us that our workforce represents and celebrates this strength. We encourage great people from all backgrounds to join us. We encourage authenticity, because inclusion makes us stronger. If you’re excited about working together to create a Clever and Creative Greater Geelong, and joining a workplace where all people can thrive, then hit apply – we’d love to meet you We particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, people with diverse culture and linguistic backgrounds and people with disability. About the role In this role, you will provide professional and positive administration support services to meet the strategic and business requirements of the Community Experience Department. Work type: Temporary, part-time (12 month contract, 36 hours per fortnight) Classification: Band 5 ($76,355 - $83,315) Key responsibilities include: Ensure the provision of an efficient and effective administrative and customer support role to the Manager Community Experience and department staff, internal and external customers. Provide administrative assistance with research and benchmarking projects. Maintain the highest ethical standards, exercise discretion and maintain confidentiality of sensitive issues handled within the office. Organise events and functions related to the activities and projects of the ComEx. The co-ordination of diaries, meetings, events and development programs. The preparation and administration of correspondence arising from ComEx activities including, but not limited to: minutes, agendas, reports, submissions and actions plans. The creation and maintenance of standard letters, templates, documents formats, mailing lists and other information for the ComEx and wider Council. The processing of all invoices, purchasing and finance administration. The administration of correspondence, mail and file movements in line with Document Management Services and internal document control procedures. About you To be successful in this role, you will have highly developed organisational and customer service skills and the ability to manage a range of tasks simultaneously. Essential Experience: Advanced skills in MS Office (Word, Excel, PowerPoint) and other appropriate computer software (eg. Oracle, ReX, RFS); keyboard skills to 70wpm. Relevant qualifications and/or extensive secretarial, administrative and financial experience. Well-developed written communication skills to prepare correspondence, reports, research (including using the internet), minutes and presentations for the Community Experience Department Manager, Co-coordinators and staff. Ability to work as part of a team, foster teamwork and communication between staff, and assist in developing a team approach. The health and safety of our people is our highest priority. It is our current policy to ask for your COVID-19 vaccination status. You have the right not to disclose your vaccination status, and successful candidates who are not vaccinated or do not want to disclose will go through a simple risk assessment process. If this sounds like the role for you, then click apply now A career with us Central Geelong-based City employees are now based in our new Civic Precinct, Wurriki Nyal. Meaning ‘speak and talk together’ in local Wadawurrung language. Wurriki Nyal sets the benchmark for what a sustainable, inclusive and culturally safe workplace can be, including industry leading sustainability standards, a flexible and people-focused design, safe and inclusive spaces and public realm. We’re committed to supporting better accessibility for our customers and our people. We encourage you to talk to us about any adjustments or additional support you may require during the recruitment process, as well as how this role can be flexible for you. We offer: salary sacrificing and novated lease options cultural and ceremonial leave study leave paid parental leave (16 weeks primary and six weeks secondary) and superannuation payments on all 52 weeks primary parental leave IVF, surrogate and miscarriage bereavement leave training and career development opportunities a healthy and safe environment our employee wellbeing program corporate membership rates at Swim Sport and Leisure facilities unlimited access to LinkedIn Learning Applications and Enquiries Click the Position Description link to view more information about this position. Enquiries: Sonia Cheema | Talent Acquisition Specialist | sonia.cheemageelongcity.vic.gov.au Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careersgeelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch. We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.