About Us Svitzer has provided safety and support at sea since 1833. As a world leading towage operator, our people and vessels stand ready to meet the need for safe and efficient marine solutions in ports and terminals across Australia and Papua New Guinea. Whether working on our vessels or on the land, we are all a part of the Svitzer Australia family and proud of the role we play in keeping global supply chains running smoothly. Are you a highly organised administrator who loves a challenge and thrives in a fast-paced environment? If so, we have an opportunity for an Operations Administration Assistant to join our team in Brisbane, QLD, on a permanent full-time basis working Monday to Friday. Once onboard, you will provide support and administrative assistance to the local management team who oversee vessels and crew in our Brisbane & Far North QLD towage operations. What You Can Look Forward To We’re excited to see what ideas you'll bring to the table. As we increase our ability to collaborate and share knowledge across the business, we'll encourage you to share your perspective, too. With us, your contribution counts What You Will Do Reporting to the local Operations Manager, your key responsibilities in this position will include: Act as a point of contact for crew on all operational administration matters Support management with crew rosters and scheduling Maintain valid crew certification, training and induction records Coordinate training, permits, inductions and site visits Prepare data and fortnightly timesheets for payroll purposes Greeting visitors, switchboard duties, screening calls, gate intercom and responding to general enquiries Maintain and monitor stationary, office supplies and consumables, and catering requirements for company events and functions. Coordinate onboarding and offboarding of employees with People & Culture Coordinate site vehicles including novated leases, servicing, vehicle registrations and procurement of fuel cards Attend meetings, take minutes and document action items Raise requisitions for purchase orders and manage invoice and expense claim coding and processing What You Will Need To Succeed To be successful in this position, you will be able to demonstrate: Previous administrative or operational support experience (scheduling of resources and/or personnel would be highly regarded) A current drivers license to allow you to drive our vehicles, plus a having license to operate our forklifts would be advantageous (but not essential) Experience in interpreting and working in accordance with enterprise agreements or operational procedures Demonstrated organisational skills with the ability to prioritise tasks, meet deadlines and work well under pressure A strong degree of initiative and willingness to contribute to team cohesion and performance A calm, pleasant and respectful manner when to dealing with a range of stakeholders High attention to detail and accuracy in work Computer literacy including knowledge and experience with various software including Microsoft Office, business management and accounting programs Ability to work discretely with confidential and sensitive information How to Apply If you share our excitement for the journey ahead and would like to work with leaders in the industry, we can’t wait to hear from you To apply, click on the Apply button to be redirected to the job vacancy on the Careers at Svitzer website. Applications must be received by close of business Friday 19 January 2024. We reserve the right to commence the recruitment process prior to the closing date, therefore it is recommended that you apply as soon as possible. Building a Diverse Workplace In Svitzer we value the diversity of our talent and will always strive to recruit the best person for the job – we value diversity in all its forms, including but not limited to gender, age, nationality, race, sexual orientation, disability, or religious beliefs. We are proud of our diversity and see it as a genuine source of strength for building high performing teams. Don’t meet every single requirement? Studies have shown that members from some under-represented groups are less likely to apply for jobs if they don’t meet every single qualification. At Svitzer we are dedicated to building a diverse and inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles, and we are excited about hearing from you How to Apply To apply for this role, please click on the 'Apply Now' button and create a Candidate Home to manage your applications.