PRIMARY DETAIL Salary Package: From $80,753 - $91,815 (HEW Level 5), plus 17% superannuation and annual leave loading Appointment Type: Full time, Fixed term contract until 4th June 2024 Location: Macquarie University, Wallumattagal Campus, Dharug land, North Ryde THE ROLE The Graduate Research Administrator will provide administrative support within teams across the Macquarie University Graduate Research Academy. This includes operational administrative functions, scholarship administration, project administration, and facilitating training activities and events, with the aim of providing efficient and professional support services to staff and candidates. Key responsibilities include: Provide administrative support for Higher Degree Research projects, program development and promotional activities, workshops, inbound and outbound delegations. Coordinate in person and online events and administer attendance surveys. Maintain and update web content, publication content. Monitor and maintain dashboards and records in various university systems, review data for accuracy and reporting purposes Receive resolve and escalate enquiries as required. Prepare meeting agendas and minutes, track action items. Contribute to the design, development, and implementation of improvements to administrative systems, processes and procedures. Create process maps and documentation. Liaise with a variety of stakeholders, such as international and domestic universities and for-profit and not-for-profit organisations. Comply with relevant EEO an WHS regulations Perform any other duties as required and appropriate for this classification About Us The Graduate Research Academy (GRA), within the portfolio of the Deputy Vice Chancellor (Research), is a central unit led by the Pro Vice-Chancellor Graduate Research, providing leadership, support, operations and administration for our Higher Degree Research candidates, supervisors, and faculties. The GRA works in partnership with Faculties to provide candidates with an exceptional Higher Degree Research training experience. Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation 59 years ago, we have aspired to be a different type of university. Over the years, we've grown to become the centre of a vibrant local and global community. Connect with us today. To Apply To be considered for this position, please apply online and attach your resume and a separate cover letter that outlines how you meet to the selection criteria below. Your cover letter should be no more than 2 pages in length. This vacancy is open to internal and external applicants. Selection Criteria Required: A degree in a relevant field or combination of relevant experience and/or education/training Strong interpersonal, verbal, and written communication skills, including the ability to draft correspondence, prepare PowerPoint presentations and communicate professionally and effectively with a broad range of people from diverse backgrounds Excellent organisational and time management skills including the ability to prioritise work to meet tight deadlines and balance a wide range of conflicting demands Experience in coordinating projects and /or events, including coordination of multiple activities concurrently Experience in desktop publishing and maintaining website content Excellent computing skills with a good working knowledge of the Microsoft suite of programs such as WORD, PowerPoint, Outlook. Knowledge of Excel, VLookup, pivot table, if-then data tool functions Use of student information management systems Desirable: Experience in use of Salesforce Knowledge of Higher Degree Research Policies, systems, processes and procedures Understanding of the other areas of the University Work hours may vary from time to time to accommodate business needs Specific Role Enquiries: Agnieszka Baginska, Strategic Programs Manager, Graduate Research, agnieszka.baginskamq.edu.au HR Enquiries: Bill Egarchos, Human Resources Administrator, bill.egarchosmq.edu.au Application Close Date: Sunday, 10th December 2023, 11:59pm AEDT If you're already part of the Macquarie Group (MQ University, UMQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs. Applications Close: 10/12/2023 11:59 PM Diversity and Inclusion Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success. We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion. See our journey towards leadership in Equity, Diversity and Inclusion in Higher Education. Flexible Work At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, explore our Candidate Resource Hub.