PRIMARY DETAIL An exciting opportunity exists for Department Administration Assistant to join our dynamic team. Salary: From $74,062 to $79,823 (HEW 4) p.a. plus 17% superannuation Appointment Type: Full-time, Fixed term contact until 1 November 2024 Macquarie University (North Ryde) location Wallumattagal campus THE ROLE We are seeking an enthusiastic and driven Department Administration Assistant to join our team in Macquarie Business School, Department of Applied Finance . Reporting to the School / Department Operations Manager, you will: Provide general administrative support to staff for all department/School operations, including facilities management, office and IT equipment and website enquiries. Provide administrative support for Heads of Department/School including diary management, logistics, room bookings, travel, material preparation and/ or other administrative activities. Undertake transactional administrative activities across the full scope of department or school functions. Coordinate and participate in department/school committees including scheduling meetings, preparing agendas, minutes, and any follow up actions as required. Organise on and off-site meetings including arranging all bookings, catering, transport and appropriate resourcing. Respond to, or appropriately escalate, queries about the faculty and department and its activities. Support the onboarding of new staff, HDR students, honorary appointees, visitors and volunteers to the department in accordance with WHS and other University requirements. About Us Macquarie Business School is on an exciting trajectory and aspires to be recognised as a leading global centre of business education and research, working in partnership with business and other stakeholders to transform the lives of our students, generate change in policy and practice, and make a positive impact in the world. About You You will provide general administrative support across department/school operations and support to the department/school leadership team. You will deliver strong excellent attention to detail, be a team player with a 'can do' attitude and work in collaboration with relevant stakeholders to achieve shared goals. In this role, you will have the ability to provide event coordination and administration support for School and Department level events. This is an exciting opportunity to take the next step in your career To Apply To be considered for this position, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria: Relevant qualification and/ or equivalent experience Intermediate computer skills including Microsoft office and a range of database management systems and applications Demonstrated time management and organisational skills, including the ability to coordinate and deliver to deadlines Demonstrated experience providing high quality general and personal assistant administration in a complex environment, preferably in higher education Ability to work autonomously and collaborate effectively with other teams Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders. Specific enquires: Linda Ho, School / Department Operations Manager on l.homq.edu.au General enquiries: Samantha Poulos, HR Consultant on samantha.poulosmq.edu.au If you're already part of the Macquarie Group (MQ University, UMQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs. Applications Close: 18/12/2023 11:59 PM Diversity and Inclusion Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success. We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion. See our journey towards leadership in Equity, Diversity and Inclusion in Higher Education. Flexible Work At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, explore our Candidate Resource Hub.