Are you an experienced Receptionist looking to take your career to the next step? We want to hear from you. Shadforth Financial Group is one of Australia's leading financial advisory firms that builds deep relationships with their clients to deliver greater peace of mind about their current needs and financial futures. We have a proud history of helping Australians achieve real financial independence for close to 100 years, and today are the largest fiduciary certified firm. Shadforth is an award-winning brand with 12 offices across Australia, employing over 100 financial advisers and 280 staff. At Shadforth we hold ourselves accountable for maintaining the highest standards of professionalism, investing significantly in developing people's skills and offering careers, not just jobs. The Role We are currently seeking a self-motivated and enthusiastic Receptionist to perform all aspects of reception and provide operational, administrative and secretarial support to the Head of State and broader Management team on a regular basis. This is a busy role and to be successful, you will need to be hard working, resilient and committed to delivering positive outcomes for clients and colleagues. Key Responsibilities: Assume responsibility for all aspects of the office Reception function Ensure Reception and meeting rooms are in a clean and presentable state at all times Arrange training, meetings and catering as required Manage incoming and outgoing mail correspondence and couriers as required Diary management and scheduling of meetings for the Head of State Administrative and secretarial support to the Head of State and State Management Team Ad hoc reporting End to end event planning - internal and client functions Reconciling of company corporate card The Successful Candidate Will Ideally Possess: Extensive office administration experience High level of trustworthiness and integrity Advanced knowledge of standard office programs including the Microsoft Office Suite Sound experience in the Financial Planning Industry High level understanding of an Executive Assistant role Excellent verbal and written communication skills Strong co-ordination and organisational skills Pro-active approach to dealing with workflows and issues arising within the workplace Ability to work and complete tasks in a self-directed fashion and with limited day to day management The Business Insignia Financial is one of Australia's leading wealth management organisations, undertaking a rapid and exciting transformation. The Insignia Financial group has been helping Australians secure their future since 1846. Over the decades, we have grown substantially to become a leading provider of quality financial services and are listed on the Australian Securities Exchange in the ASX top 200 (ASX: IFL). To Apply Please submit your resume with a covering letter by clicking on "Apply Now." Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment. Please note that applications from agencies will not be considered at this time. At Insignia Financial, we have a culture of belonging. We are an 'every person' organisation that welcomes and appreciates everyone for who they are. If you need assistance or an adjustment during the application process because of your personal circumstances, please reach out and let us know. We recognise and celebrate the value of individual difference.