Reports to : HQ SYNOPSIS OF THE ROLE The primary role of the HR & Admin Assistant is to support various HR & admin functions and ensuring the smooth operations of the department. JOB DUTIES & RESPONSIBILITIES HR Coordination: Assist with HR and Recruitment processes and the admin tasks associated with these including recruitment, On boarding, commencements, probations, transfers, variations, and departures. Administrative support regarding recruitment activities such as preparing Letters of Offer, Contracts/Agreements and Job Descriptions, processing reference checks, organizing interviews and creating new employee files and filing. Maintain the HR registers to ensure data integrity and accuracy. Assist with updating HR and Recruitment Policy, Procedures, templates, checklists, and processes aligned to best practice HR trends. Assist in all visa applications matters. Assist with ad hoc HR task as directed. Office Coordination: Manage the day-to-day operations of our office, ensuring it's an efficient and pleasant workspace. Coordinate office events, meetings, offsite meetings, from planning to execution. Coordinate travel requirements (airfares, car rentals, accommodation) Oversee office supplies and equipment, making certain everything is well-stocked and functioning smoothly. Serve as a liaison with vendors and service providers to ensure seamless office operations. General Administration: Providing administrative support to all office members. Other ad hoc administration duties, as required. ESSENTIAL TECHNICAL SKILLS & COMPETENCIES 3 years and above demonstrated experience in HR coordination, office management, or administrative roles. Proficiency in MS Office Word and excel. HR software systems experience preferred, but not essential. Ability to remain calm, prioritize and adjust with business needs. Genuine interest in helping and supporting others. Passion for people relations and must be a team player. Strong interpersonal, written & verbal communication skills. Chinese communication skills If this sounds like the opportunity you have been looking for, please apply now. Alternatively, you reach out to recruiter Verdi Wang at verdi.wangbrilliantalent.com.au for a discreet chat. Only shortlisted candidates will be contacted Applicants must be physically located in Australia and must be an Australian or New Zealand Citizen or a Permanent Resident of Australia You may also follow us on social media channels to receive the newest job notifications and career advise. Follow Us: Linkedin: https://www.linkedin.com/company/brilliantalent All the best with your job search. Thanks