Job Description Location: Western Region | Ballarat Job type: Ongoing - full time or part time / Ongoing Organisation: Victoria Legal Aid Salary: $86,795 - $97,921 Occupation: Administration/Secretarial Reference: VG/ASM1047 Manage collaborative and passionate administrative team and oversee day-to-day operations at the Ballarat office. Only a stone's throw from Melbourne, Geelong and Bendigo so feel a sense of connectedness from working in regional Victoria Full time ongoing position (part time considered) Salary based on experience, range: $86,795 to $97,921 (pro rata) plus super Up to $15,900 in salary packaging and hybrid WFH/office model About the role: Victoria Legal Aid (VLA) is seeking a dedicated and enthusiastic Administrative Services Manager to join our Ballarat team. In the role, you will be primarily responsible for leading a dedicated team of legal assistants and managing day-to-day operations within the regional office – this means: Ensuring the professional development and managing the performance of the administrative team; Managing the facilities function including access control, coordinating routine maintenance, supplies and work equipment; Managing the day-to-day office budget and petty cash including the payment of trade creditors, banking of client contributions and attending to settlements; Coordinating the provision of paralegal services by the administrative staff; Assisting fellow managers with policy reviews and ad-hoc duties as required This is an excellent opportunity for an administrative professional looking to join a collaborative team and give back to the community. About you: As our ideal candidate, you will possess: Demonstrated experience supervising, monitoring and leading staff with a passion in developing and upskilling team members. Strong aptitude coordinating administrative services with the capacity to juggle multiple priorities and meet deadlines. Sound problem-solving skills, along with the capability to troubleshoot issues independently and appropriately escalate them when necessary. Excellent interpersonal skills with an ability to build strong relationships with internal and external stakeholders. Don't meet every requirement? At VLA, we understand that your work and life experiences can be just as valuable. If you're excited about this role but your CV doesn't align perfectly with our job description, we encourage you to apply anyway. You may be just the right candidate for this or one of our many other opportunities. About Victoria Legal Aid: We provide legal representation to those who need it most. With over 1000 staff employed in 15 offices across Victoria, we help people with their legal problems by providing information, advice and education with a focus on the prevention and early resolution of legal problems. Our clients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds and foster a work culture that's inclusive as well as diverse. Your unique ideas and perspectives are valued so that we best represent the people we serve. Employee benefits: Family friendly, flexible hybrid work from home & office model Training and professional development opportunities Supportive team environment in modern offices Salary packaging which allows up to $15,900 of your salary each year to be tax free How to apply: To be considered for this role, please submit a current resume and completed candidate application form (listed within the file attachments). If you require adjustment to the recruitment and selection process or need an alternative format to any of the application material, please don't hesitate to get in touch with our team. For further information review the attached position description or contact Melanie Rudolphus, Regional Manager on (03) 5329 6281. No agency applications will be accepted. Applications close by 11.59pm on Wednesday 29 November 2023. Other relevant information: It is a requirement that staff attend for office-based days at their primary work location. In line with this requirement, interstate applications will be considered only where the candidate is able and willing to relocate to Victoria, unless part of a border community. VLA is committed to putting the safety and wellbeing of children first.