Job Description Location: Melbourne | CBD Job type: Part time / Ongoing Organisation: Victoria Legal Aid Salary: $55,640 - $75,668 Occupation: Administration/Secretarial Reference: VG/ASO2023 Experienced and motivated Administrative Services Officer to join our team of professionals and support staff in the Family, Youth & Children's Law program with a focus on working with the Independent Family Advocacy and Support (IFAS) services Part time (0.8 FTE) ongoing position available Salary based on experience, range: $55,640 - $75,668 (pro rata) plus super Up to $15,900 in salary packaging and hybrid WFH/office model About the role: As the Administrative Services Officer, you will provide administrative support including preparation and management of invoices, secretariat support to the Shared Experience and Support group, updating of service materials, resources and website information, and assisting with IFAS database maintenance. As well as providing assistance to the IFAS service you will assist the Administrative Services Manager and other FYCL management with word processing, data entry, file management, invoicing, calendar and diary management and assistance with onboarding staff. You will be required to assist with the start to end organising of events including booking venues, room and equipment setup and managing RSVPs. About you: As our ideal candidate, you will possess: Experience in providing administrative support including organising meetings and events, excellent organisational skills and the ability to prioritise workloads, meet timelines, work under pressure. Demonstrated ability to provide client-focused services in a complex, confidential and sensitive environment. Strong problem solving and decision-making skills, the ability to learn new systems and process quickly with good word processing skills and experience using Microsoft Office. Proven ability and commitment to working collaboratively in a team environment. Don't meet every requirement? At VLA, we understand that your work and life experiences can be just as valuable. If you're excited about this role but your CV doesn't align perfectly with our job description, we encourage you to apply anyway. You may be just the right candidate for this or one of our many other opportunities. About Victoria Legal Aid: We provide legal representation to those who need it most. With over 1000 staff employed in 15 offices across Victoria, we help people with their legal problems by providing information, advice and education with a focus on the prevention and early resolution of legal problems. Our clients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds and foster a work culture that's inclusive as well as diverse. Your unique ideas and perspectives are valued so that we best represent the people we serve. Employee benefits: Family friendly, flexible hybrid work from home & office model Training and professional development opportunities Supportive team environment in modern offices Salary packaging which allows up to $15,900 of your salary each year to be tax free How to apply: To be considered for this role, please submit a current resume and completed candidate application form (listed within the file attachments). If you require adjustment to the recruitment and selection process or need an alternative format to any of the application material, please don't hesitate to get in touch with our team. For further information review the attached position description or contact Kylie Cavallo, Administrative Services Manager on (03) 9269 0203. No agency applications will be accepted. Applications close by 11.59pm on Thursday 23 November 2023. Other relevant information: It is a requirement that staff attend for office-based days at their primary work location. In line with this requirement, interstate applications will be considered only where the candidate is able and willing to relocate to Victoria, unless part of a border community. VLA is committed to putting the safety and wellbeing of children first.