About the Role Our Trades and Engineering Technologies department is seeking a part time Administration Project Officer to provide administrative support across the Vet Delivered to School Students (VDSS) Programs. VDSS programs are offered to over seventy local schools surrounding Swinburne’s outer eastern campuses at Croydon and Wantirna.Reporting to the Manager, VE-TET-SSP and work closely supporting the SSP Course Coordinator and VDSS Senior Liaison Project Officer you will provide administration assistance focused around the complete VDSS student-life cycle from enquiry to completion. You will liaise extensively with multiple VE departments at Swinburne, and professional staff at local schools, the VCAA and local Mullum Cluster and will exercise considerable judgement, initiative, confidentiality, discretion, and independence while interacting with all professional and teaching staff and students.About You To be suitable for this role you will need to have experience in the below key accountabilities: Demonstrated independent ability to work both collaboratively and flexibly within a team to work collaboratively with stakeholders across a tertiary sector institution to achieve outcomes Demonstrated commitment customer service for both internal and external stakeholders Ability to establish, maintain and manage systems and procedures to ensure the efficient and effective day to day operations of the department, including HR, financial and record keeping systems, and an ability to monitor compliance High level interpersonal, written and verbal communication, especially through online communication Analytical and problem-solving skills, with the capacity to take initiative and to solve / develop solutions to problems and issues Proficient in the use of IT systems and packages such as MS office, Excel, Access network and email systems and an interest in digital learning. Knowledge and understanding of the senior secondary and tertiary work environment Demonstrated experience in working in a busy and varied unit including the ability to take initiative and responsibility and to deal with information of a sensitive and confidential nature QualificationsPost-secondary qualification with subsequent relevant experience: or an equivalent combination of relevant experience and/or education/training.About Swinburne University of Technology Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that: Every Swinburne learner gets a work experience Every Swinburne graduate gets a job Every Swinburne partner gets a tech solution Swinburne is the prototype of global best practice The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.To Apply Please submit your CV and cover letter addressing your suitability for this position. To review the Position Description and to apply, please scroll down to the bottom of the page. If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.Please Note: Appointment to this position is subject to passing a Working with Children Check.If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on staffrecruitmentswin.edu.au. Applications Close: Monday 13th November 2023, 5pmSwinburne offers flexible working options, leave and parenting/carer policies to support work life balance.Equity and Diversity Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives. For further information on all our initiatives visit our Equity & Diversity website.We welcome and encourage applicants from diverse backgrounds to apply.We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements, please contact inclusionswin.edu.auAboriginal and Torres Strait Islander ApplicantsWe welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people. For any support please contact DeadlyCareersswin.edu.au or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action PlanWe are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant