Rural Clinical School – The University of Queensland Join a university ranked in the world’s top 50 Be part of an organisation with a meaningful purpose and impact Belong to a vibrant community where your work genuinely makes an impact. Based at Rockhampton About UQ As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: 26 weeks paid parental leave or 14 weeks paid primary caregiver leave. 17% superannuation contributions 17.5% annual leave loading Access to flexible working arrangements, purchased leave. Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family Salary packaging options About This Opportunity We are seeking a motivated, energetic, organised, reliable, and customer focused Administration Assistant to support the effective and efficient operation of the UQ Rural Clinical School, Rockhampton Regional Clinical Unit (UQRCS) Reporting to the Team Leader, the role involves a wide range of office coordination and administrative support activities. The role delivers high level customer service, reception and administrative support, including financial responsibilities, student accommodation and facility management. This position may include some out of hours work. Key responsibilities will include: Enhance student living experiences, as first point of contact for UQRCS students. Facilitate efficient functioning of the office’s day to day procedures and operations, in accordance with administrative protocols and standards. Provide high level customer service, reception, and administrative support, including coordinating committee/meetings/engagement activities, and briefing visitors. Administer relevant financial (for example, manage reimbursements and other expenses in line with university financial policy and procedures) to ensure the effective and orderly running of the office. Facilitate student accommodation requirements, for onsite and offsite locations. Actively facilities sit maintenance requirements. This is a full-time (100X%), fixed-term position through to 31st December 2024 At HEW level 4, the full-time equivalent base salary will be in the range $68,735 - $72,968, plus a generous super allowance of up to 17%. The total FTE package will be up to $80,420 - $85,372 annually. About You Candidates require effective administration, coordination, and interpersonal communication skills, as well as the ability to prioritise tasks and meet deadlines. Cert IV or Diploma with relevant work experience; Cert III with extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training Excellent verbal and written communication skills Demonstrated skills in providing a high level of customer service and effective interpersonal skills. Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook). Effective organisational, time management and problem-solving skills. Previous experience in a University or similar organisation with a focus on student / client services. Experience in and a commitment to living and working in rural and /or regional Australia. In addition, the following mandatory requirements apply: Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. Questions? For more information about this opportunity, please contact Team Leader Angela Cameron-Tomkinson, on 07 4931 2937 or Angela Cameron-Tomkinson a.camerontomkinsonuq.edu.au For application queries, please contact recruitmentuq.edu.au stating the job reference number (below) in the subject line. Want to Apply? All applicants must upload the following documents in order for your application to be considered: Comprehensive cover letter addressing the ‘About You’ section. Resume Please note that you will be asked to add all documents into the one upload box labelled ‘resume’, which is step one of the application form. Other Information At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion . We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in our broader community, whether that be gender identity , LGBTQIA , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to recruitmentuq.edu.au If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board. Applications close Sunday 29th October 2023 at 11.00pm AEST (Job Reference Number - R-30895). Please note that interviews have been tentatively scheduled for week commencing 6th November 2023.