Contribute to matters of high profile public interest Join a supportive team environment Roles suited to someone looking to build on their existing legal secretary/assistant experience and continue to progress their career in this field Hybrid working from home/office environment Ongoing | Full-time VPS 2 $56,271 - $72,262 plus superannuation per annum About the VGSO The Victorian Government Solicitor's Office (VGSO) vision is to be the Victorian Government's trusted legal partner. The VGSO provides responsive legal services exclusively for the Victorian Government and public sector. Our place within government ensures we are at the centre of legal change, reform and problem-solving. We operate as a service-driven legal professional practice and strive for excellence in this competitive environment. In all aspects of our operations, we aim to role model and live by our values: Responsiveness, Integrity, Insight, Collaboration and Excellence. About the branch The Inquiries, Prosecutions and Administrative Law (IPA) branch of the VGSO comprises a number of legal teams that provide specialist legal services and advice to the State in relation to; Regulation, Administrative Law and Disciplinary Reviews, Inquiries and Royal Commissions. The branch is led by the Assistant Victorian Government Solicitor (IPA) and is supported by approximately 50 employees; solicitors, paralegals and legal support who work within teams. The Administrative and Regulatory Law teams provide litigation services and legal advice in the following areas; investigations and criminal procedure, merits review of administrative decisions and related court proceedings, business and occupational licensing, conduct reviews, professional disciplinary proceedings and summary prosecutions, freedom of information, information sharing and privacy and integrity body inquiries. The Inquiries teams provide specialist legal services and legal advice in relation to Inquiries and Royal Commissions including; the establishment of Royal Commissions (exclusive services), management of notices to produce including document review, witness and hearing preparation, briefing and instructing counsel, State submissions and strategic responses, project management and reporting. At times, the branch also provides litigation legal services on state care, personal injury and negligence claims (including historical institutional abuse claims involving former minors and young persons in the care of the State). About the role An exciting opportunity exists for an eager and dedicated Legal Assistant to join our Inquiries, Prosecutions and Administrative Law Branch. This role will provide comprehensive secretarial and administrative support to a team of solicitors. This role would ideally be suited to someone looking to build on their existing legal secretary experience and create a career in this field. Day to day responsibilities include: Preparing, formatting and reviewing legal documentation, including correspondence and court documents Liaising with barristers clerks and preparing briefs for counsel including collation of e-briefs Filing and service of court documents via online platforms Autonomous file management - conduct of matter related tasks, monthly billing and maintaining efficient and effective electronic files Calendar and mailbox management General administration duties This role will provide you with the opportunity to take ownership and build a long-term career with great development and progression opportunities. You will also have the opportunity to work on and contribute to high profile matters of public interest. Skills and experience Demonstrated experience in legal administration Knowledge and experience using Microsoft Office Demonstrable capability in providing high quality assistance to a team of solicitors Strong understanding of legal processes and court jurisdictions, legal terminology and an ability to conduct research using online databases and systems Self-starter who takes initiative with advanced skills in problem solving Excellent attention to detail, with a commitment to service excellence Benefits VGSO offers an inclusive, collegiate and collaborative work environment where you will be well-supported and mentored to develop your knowledge. You will also be given excellent career opportunities to progress and develop within the organisation. VGSO embraces flexibility and welcomes a conversation to help you achieve work-life balance. We currently work in a hybrid environment with employees enjoying a balance of working from home and in the office. How to apply If this sounds like the opportunity for you, apply now Applications must include a cover letter and resume. Please note it is not a requirement to respond to the Key Selection Criteria separately but applicants should outline their relevant experience in their cover letter. To find out more about this role, please view the position description attached. Alternatively, you can contact Karlie Ridgwell, Talent Acquisition Advisor, on 0447 331 077 or via vgso.recruitmentvgso.vic.gov.au. Applications close at 11:59pm on Wednesday, 25 October 2023. Preferred candidates will be subject to pre-employment checks including but not limited to, reference checks, pre-employment misconduct screening and criminal record checks.