Mirvac's people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. We offer a number of competitive and unique benefits including: Flexible Work Arrangements $1000 of Mirvac Securities Annually Leadership and Professional Development Programs 1 in AFR BOSS’ Best Places to Work in Property, Construction & Transport 2022 Generous Parental & Partner Leave Policy Unlimited Volunteer Leave and National Community Day Mirvac Pride Committee 1 Company Globally for Gender Equality in Equileap's 2022 & 2023 Review Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking. Our opportunity As a Portfolio Administration Manager, you will be based at our premium retail asset Birkenhead Point Shopping Centre and responsible for providing efficient and professional support to ensure the delivery of property related administrative tasks. Your responsibilities are but not limited to: Review and manage lease-related documentation (leases, bank guarantees, insurance certificates) Ensure accurate data input of all lease related information and collation of associated documentation Review monthly Tenancy Schedule lease information via lease audits and update as necessary ensuring 100% accuracy Process rent review increases in system and generate rent review letters Process and review for accuracy monthly tenant charges (recurring and sundry) and generate tenant rental invoices/statements with accompanying letter and supporting evidence Collection of independent tenant arrears regularly being 7, 14 and 21 days each month including phone calls, email reminders and letters in accordance with set KPIs Ensure arrears collection commentary is regularly maintained and reported to both Portfolio and National Credit Control teams Review and reconcile tenant accounts in accordance with business operational procedures Process all lease outgoing adjustments/estimates and generate Outgoings letters and statements (including Marketing) in accordance with lease requirements and relevant State legislation Partner with Mirvac Accounts Receivable Team (OTC) to ensure all queries are addressed and unallocated cash is applied within 24 hours Raise purchase orders for Directly Recoverable and Non-Recoverable expenditure Verify and update Non-Financial Information, e.g. tenant contact details Work with Business Solutions and National Managers on adoption and implementation of portfolio-wide initiatives, improvements, and projects Demonstrate leadership behaviours and drive collaboration within the Portfolio team and broader Mirvac team Assist with any other administrative tasks as requested by the Portfolio team Your point of difference To be successful you will have experience in relevant property related role, exceptional interpersonal and communication skills and confidence in liaising with people at all levels You will have the ability to reconcile and understand tenant accounts, a strong understanding of relevant legislation and knowledge of Property Management systems such as MRI and Salesforce, or similar. Finally, you will have a proactive and self-motivated approach with the ability to solve problems, improve system and procedural efficiency and effectiveness, and resolve issues as they arise. All of these attributes are preferred, if you think you may be the right fit for the role please still apply.