About the Role Iconic Recruit are seeking a proactive Administration Assistant to help manage the smooth day-to-day operations of a portfolio of shopping centres. This role involves overseeing communications, managing the reception area, coordinating insurance certificate collection, and handling casual mall leasing and charity bookings. You will play a key role in ensuring efficient administrative processes across the centre. This position offers excellent opportunities for career growth. If you're detail-oriented and ready to take on a varied and dynamic role, apply today! Key Responsibilities Manage tenancy documentation and maintain accurate records Coordinate financial processes including collections and reporting Act as a key point of contact for tenant enquiries Oversee reception, contractor sign-in, and key management Coordinate charity bookings and prepare licence agreements Manage casual mall leasing bookings and ensure compliance Skills and Experience Strong administrative experience with advanced Microsoft Office skills (Excel essential) Experience in accounts or finance administration (highly regarded) A proactive, can-do attitude with strong organisational skills Ability to work autonomously and juggle multiple priorities Excellent communication and presentation skills High attention to detail and pride in your work How to Apply If this sounds like the opportunity you’ve been looking for, please click Apply Now or get in touch with Elizabeth Croll on 0492 991 477 or [email protected] for a confidential discussion. Please note, you must have the appropriate working rights to apply for this position. All applications will be treated in strict confidence; only shortlisted candidates will be contacted.