Full-Time | Mulgrave Head Office Aqua Metro is seeking a detail-oriented Proposals Administrator to lead our tender and proposal process from start to finish. This is your opportunity to play a pivotal role in securing major projects by crafting compelling, compliant submissions that showcase our competitive edge. About the Role As our Proposals Administrator, you'll manage the complete proposal lifecycle— co-ordinating bid teams, interpreting RFPs, and producing high-quality tender responses that align with client requirements and our company values. You'll be the central point of contact, working across Engineering, Estimating, Operations, and People & Culture to gather content, develop winning narratives, and ensure every submission is delivered on time and to the highest standard. Key Responsibilities Write, edit, design and format tender responses with clarity and consistency Create compelling graphics using InDesign and Canva Collaborate with subject matter experts and technical teams to develop accurate, tailored content Maintain and manage our central library of templates, case studies, and supporting documentation Develop storyboards, win themes, and bid strategies Review tender documentation (RFIs, RFPs, EOIs) to identify key requirements and deliverables Collate supporting documents including insurance certificates, procedures, ISO certifications, and safety documentation Ensure all submissions meet quality, technical, legal, and compliance standards Essential Requirements Bachelor's degree in Graphic Design, Communications, Engineering or equivalent experience 1-2 years' experience in proposals, tendering, or similar role (industry experience preferred) Advanced Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook) Graphic design skills using Canva and/or Adobe Suite Exceptional attention to detail with strong editing and formatting capabilities Proven ability to manage multiple deadlines in a fast-paced environment Excellent written and verbal communication skills Ability to work autonomously while being a collaborative team player Demonstrated discretion when handling sensitive and confidential information How to Apply Ready to take the next step? Hit Apply and send us your resume - we can’t wait to hear from you! To join the Saunders team, you’ll need: ✅ Full working rights in Australia ✅ Contactable references ✅ A clear criminal record check ✅ To complete a pre-employment medical (including drug & alcohol screening) For the right person, we would consider engaging you under the type of contract that works for you - full time, part time, ongoing, or temporary. Diversity, Inclusion & Belonging Saunders embraces the values of an innovative and diverse workforce and recognises that inclusion sets us all up for success. We encourage applications from people of all ages, individuals with disability, Aboriginal and Torres Strait Islander peoples, women, ADF veterans, members of the LGBTIQA community and other culturally diverse backgrounds. We are committed to providing reasonable adjustments to ensure a positive, barrier-free recruitment experience and supportive workplace. All suitably qualified or experienced applicants will be considered. We appreciate the time and effort that goes into each application. While we review every submission carefully, we aren’t always able to respond individually due to application volume. (REF:1270275)