This is a Senior Finance and Assurance Administrative Officer role with Deakin University based in Melbourne, VIC, AU Deakin University Role Seniority - senior More about the Senior Finance and Assurance Administrative Officer role at Deakin University Flexible location hybrid work arrangements (you may be required to travel to other campuses from time to time) Full-time and continuing HEW 6 $96,276 - $103,971 17% Superannuation Benefits for working with us! At Deakin, we offer more than just a job — we offer a lifestyle. Across our campuses in Geelong, Melbourne, and regional Victoria, you’ll find everything you need to thrive: on-site childcare, gyms, medical centres, cafes, accessible public transport, and convenient parking. Enjoy flexible working arrangements that support your work-life balance, generous leave entitlements including extended parental leave and the option to purchase additional time off, plus a wide range of staff discounts on travel and more. Our health and wellbeing services, ongoing professional development opportunities, and inclusive, supportive culture make Deakin a place where you can grow — whether you're working remotely or immersed in the vibrant energy of campus life. About the role: As the Senior Administrative Officer, Finance and Assurance, you will provide high level professional support to the Chief Financial Officer, and at times the Finance and Assurance leadership team to ensure that the division operates in an efficient and effective manner. You will build and maintain collaborative relationships across the University, ensuring the administration and accuracy of key information and communication channels, and act as the primary point of contact for internal and external communications on behalf of the Chief Financial Officer. As a Senior Administrative Officer, Finance and Assurance, you will: Provide high-level executive support to the Chief Financial Officer and Finance and Assurance Leadership Team, including proactive diary management, stakeholder liaison, issue resolution and negotiation of outcomes. Ensure the smooth operation of the Office of the CFO through timely, professional communication and the effective coordination and maintenance of administrative processes, systems and procedures. Act as the primary point of contact for the Office of the CFO, prioritising and managing urgent and sensitive matters to support timely decision-making. Coordinate and provide secretariat support for Finance and Assurance Leadership Team meetings, committees and events, including agendas, minutes, scheduling and follow-up actions. Support governance and reporting requirements by monitoring deadlines, coordinating preparatory meetings and approvals, and ensuring timely and accurate information. Contribute to division-wide projects and foster a collaborative, inclusive and engaged culture across Finance and Assurance. To be successful, you’ll have: A Degree and / or relevant administrative experience; or An equivalent combination of relevant experience and/or education/training in administration and related activities in a large organisation with complex administrative structures, policies and procedures. Proven stakeholder engagement and management (face to face, verbal and written) experience across all levels of an organisation. Experience of handling sensitive situations, recognising confidential issues and dealing with them appropriately and with discretion. Calendar management experience. Proactive and sound judgement in addressing administrative issues with minimal supervision Here's how to apply: Please submit your updated resume and a short cover letter outlining your skills and experience. For a confidential discussion regarding this role, please contact Fiona Hawke (Strategic Adviser) on [email protected] For a copy of the position description, please see below: Position Description - Senior Administrative Officer, Finance and Assurance Applications for this position close on Friday, 30th of January 11.55PM. Are You Ready? Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community. We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success. We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders. Pre-employment safety and suitability checks: In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations. Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process. A declaration is not required from individuals who have experienced gender‑based violence. A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations. Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the Deakin University team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities Providing executive support Coordinating office operations Supporting governance and reporting Key Strengths Stakeholder engagement Calendar management Discretion and confidentiality Project coordination Governance support ⚙️ Administrative processes A Final Note: This is a role with Deakin University not with Hatch.