National Healthcare Organisation Property & Procurement Support Based at East Maitland Head office with Hybrid work arrangements The Opportunity We are seeking a highly organised Property Administration Coordinator to provide comprehensive administrative support across Property Services and Procurement . Reporting to the Property and Leasing Manager , this role has a strong focus on lease administration, document control and supplier coordination , while also supporting procurement and asset management activities. You’ll play a key role in ensuring property and procurement processes run smoothly, accurately and in line with compliance requirements across the business. This is an excellent opportunity for someone with property or lease administration experience who enjoys working in a structured, fast-paced environment with multiple stakeholders. Key Responsibilities Lease & Property Administration Maintain accurate lease records, documentation and key dates within the lease administration system Coordinate lease documentation including renewals, variations and surrenders Manage insurance and bank guarantee administration and tracking Support landlord contributions, fit-out allowances and sublease documentation Liaise with external legal providers on lease documentation as required Supplier, Contractor & Procurement Support Maintain supplier and contractor registers, certificates and insurances Raise purchase orders, process invoices and support contract renewals Assist with asset register maintenance, equipment ordering and delivery tracking General Property Services Support Maintain organised property records and document control Support project administration, reporting and budget tracking Coordinate property-related communications with landlords and internal stakeholders Stakeholder & Relationship Management Provide professional, timely support to internal teams, landlords and suppliers Respond to enquiries and coordinate information across Property and Procurement About You You’re a proactive and detail-focused administrator with experience supporting property or procurement functions. 2–3 years’ experience in property administration, lease administration or a similar role Strong organisational skills and attention to detail Experience with lease or contract management systems (Lease Eagle or similar highly regarded) Confident using Microsoft Office, particularly Excel and Word Experience raising purchase orders and processing invoices Strong written and verbal communication skills Ability to manage multiple tasks and deadlines Experience in retail property, healthcare or dental environments is advantageous About Us Pacific Smiles Group is one of Australia’s leading dental service organisations, with over 120 practices nationwide across Pacific Smiles Dental, nib Dental Care and HBF Dental (operated on behalf of HBF). Backed by Genesis Capital, we are focused on sustainable growth, operational excellence and supporting our centres to deliver outstanding patient care. Our Property Services team plays a vital role in enabling this growth by supporting the management of our national property portfolio and supplier network. Why Join Pacific Smiles Group? Join a growing national healthcare organisation with long-term stability Work closely with experienced Property and Procurement leaders Varied role with exposure across property, leasing and procurement Supportive team environment with a focus on collaboration and continuous improvement Flexible working arrangements aligned to role requirements Apply now to kick start 2026! Great team to work with and be a part of! Please Note : To work in Dental in QLD, you are required to hold a Blue Card for paid employment (at no cost to you). You can discuss this further with us during an interview if you have any concerns. Not the right fit for you? Set up email alerts as new job postings become available or put through an expression of interest and we will contact you when a position that fits what you're looking for opens up!