This is a Administration Officer role with Deakin University based in Melbourne, VIC, AU Deakin University Role Seniority - junior More about the Administration Officer role at Deakin University Based at our Melbourne, Burwood Campus hybrid work arrangements 2 x Full-time and fixed-term positions until June/December 2026 (1 each) HEW 5 $83,407 - $93,548 17% Superannuation About this role: These positions are central to ensuring the smooth and professional operation of school activities, providing high-level administrative support across staffing, finance, committee coordination, and day-to-day enquiries. Working closely with both academic and professional staff, the role supports seamless communication, accurate reporting, and efficient service delivery in line with university procedures. As a School Administration Officer, you will: Deliver high-quality administrative support across committee coordination, staffing, finance, and governance, ensuring operations run smoothly and in line with university policies and procedures. Manage enquiries and communication by responding promptly and professionally to academic, professional, and external stakeholders, handling sensitive information with confidentiality. Provide general administrative assistance to support teaching and learning tasks, academic onboarding and inductions, research seminars and workshops, room bookings, visitor arrangements, sessional recruitment and data entry. Prepare and manage documentation including reports, statistical data, spreadsheets, agendas, minutes, and follow-up actions to support planning, governance, and committee functions. Offer cross-functional and frontline support by acting as the first point of contact for the School, delivering responsive service and assisting other admin teams as needed. To be successful, you’ll have: Completion of a Degree without subsequent relevant work experience; or Completion of an Associate Diploma and at least two years subsequent relevant work experience; or An equivalent combination of relevant experience and/or education/training Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures. Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written issue. Here's how to apply: Please submit your updated resume and a short cover letter outlining your skills and experience. For a confidential discussion regarding this role, please contact Arla Marlow, Coordinator, School Services, Faculty Services FOBL Schools on [email protected] For a copy of the position description, please see below: PD - School Administration Officer (2) (1).pdf Applications for this position close on Thursday 18th December at 11.55pm. Are You Ready? Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community. We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success. We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders. Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the Deakin University team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities ️ Delivering administrative support Managing enquiries Preparing documentation Key Strengths ️ Administrative support Communication skills Organisational skills Experience in a large organisation ⚡ High-pressure environment Cross-functional support Why Deakin University is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that’s right for them. So when you apply you have the chance to show more than just your resume. A Final Note: This is a role with Deakin University not with Hatch.