One-of-a-kind position, working for an iconic Director in the design industry! Based on the fringe of the city centre, this mid-sized studio has recently moved into a stunning new space which affords breathtaking views of Melbourne, and they’re keen to appoint an adaptable and efficient Executive Assistant . It’s a varied and multi-faceted role that includes EA support to the Director in addition to providing administration and management support to the studio overall. You’ll be responsible for streamlining and easing the Director’s time, allowing him to focus on optimal tasks, while also enhancing the smooth running of the office on a day-to-day basis. Essential Skills & Experience: 6 years of experience as an EA, PA or Office Manager Exposure to Architecture, Design or Construction industry highly regarded Knowledge of a creative industry and the relevant processes involved Proficiency with Adobe Photoshop, Microsoft Office Suite, Outlook Strong project management and organisational abilities Technical efficiency with current audio/visual/software trends Client and customer focused Exceptional communication skills – verbal, written, listening Strong interpersonal skills and ability to build relationships Professional, polished, detailed, motivated and reliable If you have a knack for streamlining processes that enhance a team’s efficiency and productivity and you have experience implementing strategic initiatives, this role will be perfectly aligned. They’re seeking a special person who can foster a warm, positive environment and support the studio’s growth. Someone who leaves a positive and lasting impression on everyone they meet and can connect and form relationships across all levels. Key responsibilities for Executive Assistant aspects of the role include: Receive and greet guests Manage, screen and redirect all incoming calls and enquiries Email management - review, action, respond, file, archive Diary and Calendar management Travel management - flights, accommodation, visas, car hire Manage meeting rooms, including catering and AV Corporate event planning - entertainment, staff lunches, workshops, promotional events Collate and prepare information required for meetings - presentations, agendas, minutes Prepare Director’s timesheet Maintain requirements for registration and memberships Given the deadline driven nature of the architecture industry, you will be an organised and methodical operator, with the ability to manage and coordinate workflow. Key responsibilities for Studio Administrator aspects of the role include: Presentation of office - meeting rooms, styling, coordinating cleaners Diary and meeting room management for the studio Maintain studio equipment and facilities IT management - equipment, software and support (assisted by external consultants) Coordination of CPD and training for staff Assistance with project administration documentation as required On-boarding/Off-boarding of staff, staff reviews and catch up administration (if required) Implement health and safety protocols Attend industry events and networking opportunities to increase studio's visibility You must be comfortable supporting business functions of the company and providing solutions while being able to operate under direction, work independently without need for supervision, and collaborate with the team. It’s a versatile role that requires switching between tasks and no two days will be the same! This is a permanent position and given the nature of the role, you will need to be based in the studio on a full-time basis. Salary expectations in line with the depth of your experience and skills but anticipated in the range of $90,000 - $100,000 plus Superannuation. Blend your love of design with your drive to create efficient environments. We look forward to hearing from enthusiastic, self-driven, go-getters, as we know this role will suit them best! Please note: We value diversity and encourage applications from all qualified individuals, including those from diverse gender identities, cultural and linguistic backgrounds, people with disabilities, members of the LGBTQIA community, veterans, and Aboriginal and Torres Strait Islander peoples. Reference Number: 1039511 To view all job opportunities currently available, which are updated daily, please visit - www.bloomfieldtremayne.com.au Bloomfield Tremayne adhere strictly to the Privacy Act 1989, you can be assured that your information will be kept confidential and not forwarded to a 3rd party without your consent.