We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA people. The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy. We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you. Hours per fortnight 73.50 hours per fortnight - flexible options available. Duties Provide legal administrative assistance and support to practitioners within the Office of the Crown Solicitor including preparation of correspondence, contracts and other legal documents to a high degree of precision and accuracy. Undertake transcription services for Legal Practitioners with a high level of speed and accuracy. Update and maintain the legal practice database, Visual Files, and use database tools to prepare documents. Maintain the Safe Custody Register including digitisation of documents and storage into the records management system. Work collaboratively as part of a team including providing support and guidance to Legal Secretary/Administrative Assistant positions. Provide relief for other administrative and clerical positions in Crown Law, as required. Pre-employment Checks The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer. The following checks are to be conducted: 1. Pre-employment checks • Arson and fire setting • Violent crimes and crimes against the person • Sex-related offences • Drug and alcohol related offences • Crimes involving dishonesty • Crimes involving deception • Making false declarations • Malicious damage and destruction to property • Serious traffic offences • Crimes against public order or relating to the Administration of Law and Justice • Crimes against Executive or the Legislative Power • Crimes involving Conspiracy 2. Disciplinary action in previous employment. 3. Identification check. Download the Statement of Duties and any Associated Documents Statement of Duties (Generic) Legal Administration Officer - OCS.docx Statement of Duties (Generic) Legal Administration Officer - OCS.pdf Information for Applicants (DOJ).doc Information for Applicants (DOJ).pdf How to apply To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria. Please apply online by clicking the 'Apply Now' button. Refer to the 'Information for Applicants' document for further information. Please note, attachments must be in Microsoft Word or PDF format. If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 3652. For more information Chelsea Trubody-Jager Director – Crown Law Services Email: [email protected] Phone: (03) 6165 3635 Reasonable Adjustment Queries Organisational Development and Design Team (03) 6165 7603