Job Description As the State Administration Manager, you will manage the day-to-day administration of your own dealership (Dutton One - Port Melbourne) while leading and supporting Site Admin Managers and teams across all Victorian locations, including our reconditioning hub. This is a hands-on leadership role that balances local site responsibilities with statewide oversight to ensure compliance, consistency, and operational success. Key Responsibilities Leadership, Recruitment & Performance Lead your own site’s administration while overseeing other Admin Managers and teams across the state Conduct regular performance reviews, support professional development, and foster a culture of continuous improvement Standardise administrative processes, documentation, and reporting across all locations Perform audits and implement proactive process enhancements Financial Administration Oversee Accounts Receivable, ensuring timely and accurate allocations Complete daily bank reconciliations Manage Accounts Payable, ensuring daily batch uploads and spreadsheet alignment Oversee vehicle payments and processing Ensure accurate, timely P&L reporting Assist with accruals, reconciliations, and month-end processes Site-Level Administration – Dutton One Westgate Manage vehicle sale input, registrations, and compliance documentation Handle supplier invoice input and vehicle acquisitions/disposals Conduct monthly stocktakes and ensure full accountability of vehicle inventory Operational Support Process commissions, bonuses, and private vehicle purchases Provide leave cover for team administrative functions Manage fines, fuel, tolls, encumbrances, and internal vehicle lists Handle import-related costings (duties, GST, compliance) Reporting & Compliance Conduct daily report checks and backend clean-ups Maintain timesheets and ensure accuracy of payroll data Uphold internal controls and ensure audit readiness