Career Area: Business Services Job Description: Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Job Description As an Administration Assistant / Executive Assistant (EA) you will provide advanced clerical and secretarial support to the Distribution Director to allow for more efficient operations in the District Office. In this role you will also provide office support and administration to the wider Caterpillar team. Job Duties/Responsibilities may include, but are not limited to: - Assisting the Distribution Director with managing their administrative tasks including but not limited to making travel arrangements, scheduling meetings and managing calendars. - You will maintain information flow and facilitates operation of the district office. - It's important that you maintain correspondence, follow-up, obtain and compile additional information needed to assess implications of various courses of action requiring approvals with internal and external stakeholders. - You will also review and respond to correspondence addressed to the District Office, whilst ensuring confidentiality is paramount. - You will offer guidance and support and act as the most senior administrative person in the office and serves as training resource for less experienced administrative personnel as required. - Develop and nurture professional working relationships with internal staff and dealer staff to facilitate meetings, visits, events etc. - You will partner with your peers within the group to promote a spirit of cooperation and teamwork. - You will proactively take on both basic and complex administration tasks, action invoices, book/facilitate meetings update spreadsheets, facilitate audits, whilst continually seeking cost saving measures. - Your role will see you downloading data and develop spreadsheets and charts to quickly analyse progress in achieving annual business plan. - Track progress on detailed spreadsheet and graphs, and report information to those who need to know. - You will manage all aspects of the office to keep it fully operational at a peak performance level. This includes lease and capital purchase functions of all office equipment and furniture, negotiates contracts and maintenance, tracks operating costs, and communicates information to individuals, orient and train new personnel. Key Skills and Experience Required: - Previous experience as an Administration Assistant, Personal Assistant or Office Administrator - Strong Communication skills, both written and verbally - Exceptional interpersonal skills - Accuracy and exceptional Attention to Detail - Ability to manage multiple priorities in a busy office environment - Strong planning and organisational skills - MS Office (essential), NextGen (desired) Additional Information - Working environment - 5 days in office - Must have full working rights in Australia If you can meet the above requirements and are looking for an exciting and rewarding career, please apply today via http://www.caterpillar.com/careers by attaching a copy of your resume. Posting Dates: June 26, 2025 - July 10, 2025 Caterpillar is an Equal Opportunity Employer. Not ready to apply? Join our Talent Community (http://flows.beamery.com/caterpillarinc/talcom) .