Administration Assistant - Advance Care Planning — Melbourne, Melbourne Region

Reference Number: [[id]]:  [[title]]  Employment Type: [[filter2]]  Location: [[custJobl]]   About Northern Health:  As an organisation we have a clear focus on how we service and partner with our community, including our strategy of helping the community stay well when at home. Our reputation of community minded, inclusive and progressive is matched to none. Northern Health is located in the rapidly growing northern suburbs with projected growth the biggest in the state. With a booming, culturally rich and diverse community, and less than an hour’s drive from the CBD, Melbourne’s North is fast becoming the place to be!    Northern Health are seeking applications from motivated and suitably experienced Administration Assistant to join the Advance Care Planning Program Team. About Northern Health: Northern Health is the major provider of acute, maternity, sub-acute, mental health, specialist, community and home-based services in Melbourne’s rapidly growing outer north. Services are provided through our five main campuses: Northern Hospital Epping, Broadmeadows Hospital, Bundoora Centre, Craigieburn Centre, and Kilmore District Hospital. In addition, Mental Health Services are provided at Epping, Broadmeadows, Jacana, Preston, Mill Park and Coburg.                                            About the Role: An exciting opportunity exists for an enthusiastic Administration Assistant to join the Advance Care Planning Program Team at Northern Health. The Administration Assistant is required to provide high level administrative support to the Advance Care Planning Program team. The role encompasses effective coordination of the day-to-day administration of teh Advance Care Planning Program, including assisting in minuting committee meetings, and determining work priorities in collaboration with teh Advance Care Planning Team. This requires exercising self-direction and flexibility. The Administration Assistant will work collaboaratively within the Advance Care Planning Team to support office coverage in periods of planned adn unplanned leave. The position is Permanent Part Time and does not include weekends or public holidays. The position is responsible for: Utilising relevant software programs including CPF, iPM, Microsoft Office Suite (in particular, Excel) Manage and facilitate accurate and timely communications with key stakeholders (internal and external). Provide meeting secretariat support This includes: collation of, and distribution of, meeting agenda and papers; coordination of presentations; and minuting of the meetings. Support in the production and management of reports, submissions, marketing material, newsletters, workshops and information displays. Assist with literature searches to gather relevant information for reports when required. Liaise with internal and external stakeholders in the preparation of education, training, workshops, groups, community and other similar events including ensuring any ACP-related training is accredited as per ACP program requirements. General administrative duties and responsibilities, as delegated by the Program Manager. This Position is based at the Bundoora Campus; however, staff may be required to travel and work across various campuses, programs and partner organisations. To be successful in this role you will have: Courteous and friendly customer focused communication and engagement Demonstrated ability to work independently as well as collaboratively as part of a team to provide accurate, timely and responsive administration support. Well-developed experience in an administration role, preferably in the healthcare setting. Motivation, flexibility and adaptability. Next Steps . . . If this opportunity sounds like the next step in your career, then we would love to hear from you. Please click on the 'Apply' button and follow the prompts. For further details, please refer to the Position Description . Alternatively, you can contact Ella Critchley, Advance Care Planning Program Manager, [email protected]  Applications close 03 July 2025 Shortlisting will commence immediately for this vacancy. If an appropriate candidate is sourced, the advertising may close early, thus we advise you to apply right away.    Why work at the Northern Health? We offer a range of benefits to support and reward staff both personally and professionally, which includes: Health and Wellbeing programs, including our ‘Thrive’ program Flexibility in the workplace and extra leave options and support An inclusive and culturally safe space State of the art facilities and campus partnerships A commitment to ongoing professional development through our ‘Learning Labs’ Access to salary packaging, EAP and our online library  F or a glimpse of life at NH, click here.  Work with us! Northern Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce which reflects the community we serve. Applications from Aboriginal and Torres Strait Islander people, as well as applicants who are LGBTIQ, who have different abilities, or are from culturally and Linguistically Diverse Backgrounds are encouraged.  All employees of Northern Health must comply with the health service’s Staff Health / Workforce Immunisation procedure (as amended from time to time) together with any relevant State Government and Departmental directives. This requires all employees to be vaccinated for various diseases such as, but not limited to influenza. Â