The Opportunity We are seeking a full-time Administrative Assistant to join the Melbourne office on a 12-month maximum term contract. Working across the intellectual property, trade mark and competition teams, this role will suit a confident individual who mirrors the driven, and energetic stakeholders they support. You will work closely with the various Legal Assistants and be supported to learn and develop within a global, top-tier legal environment. Working hours are Monday - Friday, 9:00 am - 5:15 pm. Your day will involve: Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work Assisting the support team with matter management, time recording and monthly invoicing Supporting the team in business development activities, including assistance with organising and managing client and team events Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer Providing ad-hoc support to the practice group such as dealing with incoming mail, expense management, booking meeting rooms, amending documents and any other administrative duties Skills & experience: To be successful in this role, you will have: Previous experience in a professional setting, ideally with quality exposure to administration tasks Impeccable attention to detail Sound knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint) A can-do-attitude and passion for working collaboratively Strong time management and organisational skills with proven ability to prioritise your time across several busy tasks Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders We are not currently considering university students for this role. What you can expect from us: We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions. We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you. We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals. We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control. For more benefits on offer such as our holistic wellbeing fund or home office allowance please click/copy this link into your browser - https://marketing.hsfkramer.com/20/33497/landing-pages/hsf-kramer-australia-benefits-brochure.pdf . Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm. We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding. This vacancy is being managed directly by Herbert Smith Freehills Kramer Recruitment team. We will contact our preferred agency partners should we require additional assistance. Team Disputes Working Pattern Full time Location Melbourne Contract type Maximum Term Contract Diversity & Inclusion We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.