The Company Established in 1997, today VAE Group is one of Australasia largest commercial HVAC solutions companies with over 400 employees and have 12 office locations in Australia, New Zealand and Papua New Guinea. With a reputation for delivering top-notch solutions, we thrive on teamwork, growth, and a little fun along the way. We pride ourselves in trust, integrity, relentless focus on safety and innovative expert staff which together deliver outstanding results and live our brand’s values of Energy – Synergy – Success. What we offer Flexible & supportive working environment Strong Safety Focus Referral bonus Financial Wellness Programs Discounted Private Health Insurance Personal and Professional Development Great team culture – team sports, regular social activities, family friendly Employee Assistance Program – immediate family included Free parking onsite Free morning beverages The Role Reporting to the Chief Construction Officer and based in Darra , the Project Administration Manager will lead the project administration team and oversee a broad range of functions to support the efficient delivery of projects. This role is key in ensuring smooth project operations while providing high-level administrative support to the Construction Management team. Some of the key responsibilities will include but not limited to: Provide high-level administrative support to the CCO and Construction Manager, including meeting coordination, agendas, minutes, and action tracking Manage and lead the project administration team, fostering a positive team culture and supporting career development Oversee end-to-end project setup and site establishment to ensure teams are operational from day one Administer contracts throughout the project lifecycle Manage AP/AR processes, purchase orders, and subcontractor payments using systems like Pronto and REDMAP Oversee project documentation and compliance tools (e.g. Aconex, Procore), including RFIs and warranty documentation Lead internal communications, functions, and social initiatives to support team engagement and alignment with company values What makes you stand out The ideal candidate will demonstrate their similar proven project administration experience, an understanding of the challenges of working in a dynamic and fast-growing business, and the following attributes: Ability to maintain confidentiality when working with information of a sensitive nature. A natural ability to multitask and problem-solve A keen eye for the details Well-developed organisational & time management skills Excellent communication skills and stakeholder engagement Exceptional customer service skills Financial competency Social Networking skills Strong skills in Microsoft Word, Outlook, Excel, PowerPoint, and other tools for reporting needs. Culture Most importantly the candidate will be able to demonstrate how they work within the VAE company values of Energy, Synergy and Success . We are proud of the VAE Group culture and it is key to the company's significant growth & low employee turnover. Diversity & Inclusion At VAE we commit to building and fostering an inclusive culture that promotes and values diversity. We provide equal opportunities for great people from variety of backgrounds & cultures as we believe our diverse and engaging workforce drives innovation. We’re searching for like-minded people that complement our core principles and company culture. If you are looking for a workplace supporting your personal and professional development, please apply today and join us at VAE!