The Company: This fabulous association have been supporting and fostering their members for over 70 years! With a large membership base, they organise and deliver a range of events for their members, including exhibitions. They are looking for an Events Administrator to join their events team. Position Terms: Full-time permanent role Working 5 days a week in the office, parking on site 10 mins from the CBD Salary: $60,000 - $65,000 plus super The Role: The Events Administrator plays a crucial role in the administration and operational support of events. This position involves handling administrative tasks for events, assisting in event planning and execution, managing exhibitor relations, and maintaining event databases and documentation. The Events Administrator will ensure smooth operation of all event logistics, provide support to the Event Manager, Operations Manager, Account Managers and wider Event team and enhance the event experience for all participants. Key Responsibilities include; Assist Events team with event planning, including the development of project plans, run sheets, and coordination of event features. Assist on-site operations at each event, including setup, operation, and shutdown, management of the Event Office and field all on-site enquiries. Create and manage the Exhibitor Portals for the booking of exhibitor stands, managing exhibitor manuals and applications. Manage contracts and applications, including loading values and information into Momentus. Handle exhibitor inquiries, manage applications, and contribute to the 'hit list' for potential exhibitors. Coordinate all exhibitor documentation necessary for participation, including insurance, compliance certificates, and BYO structure approvals. Provide ongoing support and communication to exhibitors regarding site allocations, questions, and issues. Maintain comprehensive records of event details such as sales kits, exhibitor manuals, and staff briefing documents. Manage the coordination of event databases, including master lists, bookings, and exhibitor communications. Take incoming calls and inquiries related to events and distribute them to appropriate staff. Organise and coordinate event meetings and assist in the production of weekly, monthly and post event reports. Coordinate information flow to relevant staff, including updates for invoicing, event numbers, and marketing lists. Research venues, entertainment options, and quotes for contractors to support event planning. Coordinate the recruitment, rostering, and induction/training of event staff, including casuals and volunteers. Ensure all training documentation for volunteers is prepared and delivered effectively. The Candidate: The successful candidate will have proven experience working within the events industry with strong administration and communication skills. Previous experience assisting with the coordination and/or delivery of exhibitions and outdoor events is highly desirable. Experience working within an Association or Membership Body is highly desirable. Strong organisational and multi-tasking skills. Excellent communication and interpersonal skills. Ability to work collaboratively as part of a wider team. Exceptional administration skills. A passion for event management. Ability to work from the office 5 days a week (located in South Melbourne). Ability to work outside of normal hours and weekends for events when required. For more information regarding event positions follow us on LinkedIn and/or Facebook at Apex Event Recruitment If this role doesn't fit but if you are interested in Events positions in Australia, then please register your resume through our website: www.apexeventrecruitment.com.au Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.