About the Role Join our Port Hedland Mining Services Division as an Administrator, where you'll play a key role in supporting daily office operations and project delivery across the Pilbara region. This position is based in Port Hedland and best suited to someone who resides locally or is seeking to establish themselves in the area long-term. You’ll provide vital administrative support, including timesheet management, document control, procurement, register updates, and stock reconciliation—helping to ensure the smooth and compliant operation of our site services while working closely with clients, suppliers, and the broader Ahrens team. Key Responsibilities General administrative operations including answering phones, emails, filing and scanning across all aspects of the division. Timesheet entry, including wage spreadsheets for employees, subcontractors, and claim spreadsheets Assist in maintaining policies and procedures to keep in line with industry regulations. Mobilisation and demobilisation support, including onboarding for new employees, subcontractors, site access submissions and coordination of flights and accommodation. Stock control and monthly reconciliation Maintain and update registers Management of site materials listing, including supplier cost comparisons. Materials procurement, purchase orders and work orders. Other general administrative support as required. Skills and Experience Experience working as an Administrative Assistant or equivalent Tertiary qualifications in Business Administration or another relevant field Strong attention to detail Demonstrated planning, organisation and time management skills Strong written and verbal communication skills Ability to work independently and in a team Previous experience and vast knowledge of Microsoft office suite Previous experience in the Mining and/or Construction industry Prior experience in Pronto, ERMS and Workflow highly desirable Prior CCMS experience; Highly desirable but not essential About the Company Ahrens is a fifth-generation, Australian family-owned company, with over 120 years’ experience in delivering a wide range of high-quality and cost-effective products and projects across Australia, with footprints overseas. Our growth has culminated in the business we are today: a full Construction, Engineering, Mining & Industrial Services, Sheds & Silos and Water Storage company which provides complete turnkey project solutions, supported by our 26 divisions. As we continue to evolve, so does our need to heavily invest in our people and facilities for continued success. With 1,300 employees Australia-wide, we foster a positive and supportive team culture which embraces diversity and innovation, while aligning with our core values of commitment, integrity and safety. In return, we reward those who passionately work with us towards our vision. Benefits Employee Assistance Program, supporting you and your family’s health & wellbeing Discounts to some of Australia’s leading corporate partners in private health insurance, gyms, travel, clothing, vehicles and more Generous paid parental leave entitlements to support you and your family Annual Employee Donation Scheme to support a charity/cause of your choice Family, social and team building events Opportunities for career progression How to Apply To apply click the "Apply Now" to submit your updated resume and cover letter, further enquiries can be directed to Geneva Buguis, HR Coordinator on 0476 635 221 or via email to [email protected] Ahrens is an Equal Opportunity employer who recognise the value in a diverse workforce. We are dedicated to promote an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds.