Description Managing all incoming calls for StandardAero Brisbane in a professional manner. Completing basic site induction and exit for all visitors/contractors. Ensure all visitors are signed in and out of the facility using Traction Guest (electronic sign-in). Day to day administrative tasks such as sorting and distribution of all incoming and outgoing mail, creating documents, printing, scanning, laminating, label making, filing, maintaining replenishing stationary/ First Aid kit levels . Assist with Facilities Maintenance, record keeping as per company and local legislative requirements and period status reporting to management. Source contractors for all site services, review and negotiate contractual terms and conditions. Liaison with Finance, procurement and other business units to support all internal procedures such as vendor account setup, PO creation, invoice approval for payments and dispute resolution. Reporting and advising management on areas requiring further attention in a timely manner and ensuring required tasks are planned/budgeted for and completed accordingly. The upkeep of the reception area, boardroom, staff lunchroom and amenities such as the staff coffee machine and ordering consumables for kitchen. Assist in the coordination of orientation for new employees Employee I.D. and Security Card Management Responsible for maintaining and ordering of all workwear and marketing material. Scanning Maintenance History file and Logbook. Managing Weekly Diary Updating of the Training Folder and Plan as required Prepare training materials (manuals, presentations, etc.) and records, booking for training courses for employees. Assist in the coordination of various employee events including company Christmas parties, and lunches. Perform all other duties as required to ensure departmental efficiencies. P osition Requirements: Have a minimum of 3 years’ experience Certificate III Business Administration Demonstrate excellent interpersonal, oral and written communication skills Advanced Microsoft office and Database applications skills Ability to work independently, meet deadlines and be self-motivated Excellent attention to detail Demonstrate a high degree of professionalism