We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA people. The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy. We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you. Period of Appointment Fixed term for 2 years. Hours per fortnight 73.50 hours per fortnight - flexible options available. Duties Provide assistance to the Registry Team Leaders in undertaking administrative and clerical functions associated with the day-to-day operations of the Registry. Ensure the accurate and timely maintenance and entry of information into Supreme Court databases. Check that documentation submitted complies with legislative requirements. With a focus on accuracy, undertake efficient processing of documentation and files, issue invoices and receipts, undertake searches and attend to general correspondence and enquiries. Settle orders and judgments in accordance with the Supreme Court rules, practices and procedures. Provide procedural advice to internal and external clients including advice in relation to procedures under acts, regulations, rules, practice directions, and policies applicable in the Supreme Court Undertake other duties as may be required from time to time, including act as an Associate to a Judge or Associate to the Associate Judge. Contribute to the achievement of team objectives by working in a small multi-skilled team. The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications, and experience normally expected from persons occupying jobs at this classification level. Desirable Requirements Appointed Justice of the Peace or willingness to qualify for appointment Pre-employment Checks The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer. The following checks are to be conducted: Pre-employment (National Police Record) checks for: Arson and fire setting, violent crimes and crimes against the person, sex-related offences, drug and alcohol related offences, crimes involving dishonesty, deception and/or conspiracy, making false declarations, malicious damage and destruction to property, serious traffic offences, crimes against public order or relating to the Administration of Law and Justice, Executive or the Legislative Power. Disciplinary action in previous employment. Identification check. Download the Statement of Duties and any Associated Documents Statement of Duties (357927) Registry Administration Officer (May 2025).docx Statement of Duties (357927) Registry Administration Officer (May 2025).pdf Information for applicants (Supreme Court).docx Information for applicants (Supreme Court).pdf How to apply To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria. Please apply online by clicking the 'Apply Now' button. Refer to the 'Information for Applicants' document for further information. Please note, attachments must be in Microsoft Word or PDF format. If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4946 For more information Marissa Priest Registry Manager [email protected] Phone: (03) 6165 7453 Reasonable Adjustment Queries Organisational Development and Design Team (03) 6165 7603