Description Due to an internal move within our team, we are calling for expressions of interest for a keen and talented individual to take on the role of Defence Administrator/Personal Assistant. Reporting to the Defence Sector Leader, and working within our national Defence team, you will be a key contributor, providing Personal Assistance and administrative support to the Australia Defence Sector Leader and the Defence Leadership team. We’re seeking an enthusiastic team player eager to be involved in preparation, formatting, proofreading and finalisation of project deliverables, reports, proposals and other correspondences. Additional role accountabilities: Provide PA and administrative support which includes travel bookings, expenses reconciliation, restaurant bookings, meeting scheduling, events bookings. Provide general administrative support to the wider national Defence team including preparation, formatting, proofreading and finalisation of project deliverables, reports, proposals and other correspondences (e.g. PowerPoint presentations, letters) in accordance with GHD template guidelines, brand and QA requirements. Coordinate all Defence meetings and Executive Briefings including scheduling, distribution of invites, distribution of presentation material and minute-taking. Maintain records, including actively chasing proposal/project leads for missing details, and distribute monthly reports to all involved. Provide support associated with management of the various Defence Panels, liaising with the Defence Knowledge Manager and the respective Panel Managers. Assist with maintenance of our knowledge database and proposal systems to reduce overall cost of proposals across the business. Key criteria: A strong administrative background, including excellent communication skills - both oral and written - and an open communication style. Excellent WP, Excel, PowerPoint, Adobe and database management prowess. Exemplary engagement and communication skills, including the ability to influence, negotiate and network. Understand and adhere to GHD’s Values, Codes of Conduct and Policies. Strong liaison skills – able to collaborate with all levels of staff. Current Defence security clearance or be eligible to apply for clearance (read here for more information on eligibility). We will consider applications from any East Coast or central Australian office location. Interested? Apply by cob 5 June 2025. Contact Linda Graham 61 3 8687 8846. GHD is an equal opportunity employer, and we want everyone to be able to fully participate in our recruitment process. We value a diverse workforce and an inclusive culture. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities. GHD embraces hybrid work arrangements to create a work environment focused on well-being, flexibility and productivity where GHD people can thrive, this supports the diverse needs of our workforce while balancing the benefits of remote working with the value of face-to-face collaboration in the office. We respectfully ask that no agency resumes be presented at this stage. LI-LG1