About this role Who we are: Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work. We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, work life balance, health & wellbeing programs and generous parental leave policy for both primary & secondary carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA). We are also an AWEI Bronze Employer, honoured by the Australian Workplace Equality Index (AWEI) for our commitment to fostering genuine inclusion and accessibility for all employees. Urbis shaping futures your way! The Opportunity Are you super organised, a great communicator, and love keeping things running behind the scenes? We're looking for a proactive Senior Team Administrator to support our Directors in the Transport Advisory team at Urbis. In this role, you'll be the go-to person for calendar management, admin support, and helping the team stay on track. You'll work closely with our senior leaders, manage competing priorities with ease, and bring a calm, can-do attitude to a fast-moving environment. You'll also play a part in improving how we do things—whether it's finding better ways to manage tasks or supporting junior admin staff. If you've used systems like BST before, even better! If you're someone who takes initiative, works well independently, and loves being part of a supportive team, we'd love to hear from you. You will: Provide support to the Transport Advisory Director/s, including managing calendars, meetings, events, travel requirements and other arrangements as required. Provide administrative support to the wider team including report and document preparation, including compilation and formatting, word processing, data entry support and excel formatting. Coordination of tender responses and document production, in a fast and accurate manner. Manage expenses, including input of expenses and reimbursements and the reconciliation of credit card invoices and reports. Assist Commercial Manager and Business Unit Manager in driving commercial actions and outcomes for the Business Unit. Provide a high level of technical support on all Microsoft Office Suite software, Urbis Practice Management System (BST) and expense management systems. Maintain and improve filing systems, administrative processes, and the Quality Management system, while supporting quality assurance initiatives. About You: Strong organisational skills, time management, and a proactive attitude. Excellent attention to detail and lateral thinking is a must in this key position for the team. Previous experience in a similar role that supports multiple people Intermediate to advanced level of experience using Microsoft products (Outlook, Word, Excel, PowerPoint and Teams) Why Urbis? Urbis is committed to fostering an inclusive, flexible, and diverse work environment. We encourage applications from Aboriginal and Torres Strait Islander individuals and those returning to work after a career break. By joining us you will receive many benefits including: Salary continuance insurance, a generous parental leave policy, health & wellbeing programs and much more. Active mentorship by the best in the business, development of career goals and support in achieving them. Investment in ongoing training with all employees provided with an annual training budget. Monthly morning teas and regular social events to celebrate professional and personal wins. Our commitment to Inclusion At Urbis, we encourage everyone to be themselves and share their unique views which are shaped by their individual identity. We are proud of our ongoing recognition as a champion of workplace inclusion amongst our professional services peers. We encourage applications from people of all ages, cultures (including Aboriginal and Torres Strait Islander peoples), abilities, sexual orientation and gender identities. If you need any accommodations, please inform your recruiting contact upon initial connection. How to Apply? Are you ready to embark on a journey with some of the brightest minds in the industry? Are you passionate about making a difference for our clients, community, and team? If so, click on "Apply for this job." LifeAtUrbis CityShapers CommunityMakers Recruitment Agencies - thank you for thinking of us. We endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.