The Opportunity Due to continued growth, we are looking for a detail-oriented individual to join our industry leading Real Estate team as an Administrative Assistant. The role: As an Administrative Assistant, you’ll work full-time, Monday-Friday, 9:00 am – 5:15 pm. In this role, you will collaborate with Legal Assistants, providing essential administrative support to our legal and business services staff within our firm. Your day will involve: Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer Providing ad-hoc support to the practice group such as dealing with incoming mail, expense management, booking meeting rooms, amending documents and any other administrative duties Preparing files for archiving and manage return and retrieval of files following firm guidelines. Liaising with business services and other services to coordinate urgent mail and courier requests. Develop and maintain a robust file management system for all electronic and hard copy documents. Assist with updating client information and relevant databases, following legal assistant or lawyer instructions in a timely manner (eg, InterAction). Meet required deadlines and negotiate alternate timeframes when necessary. Open and manage matter administration efficiently. Skills & experience: This role will suit someone who is looking to commence their professional services career within a global top-tier environment. To be successful as an Administrative Assistant you will be a meticulous individual who enjoys working collaboratively. You will also have: 6-12 months administrative experience Impeccable attention to detail Knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint) Previous customer service experience Demonstrated enthusiasm and proactivity in the workplace Strong time management and organisational skills; ability to prioritise your time across several busy matters Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders. Applications: Kindly upload a copy of your resume to this advertisement. We are not currently considering university students for this role. What we offer: We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals. We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you will have it and we will empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control. For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance. To view our benefits in Australia, please click here or paste the following link into your browser - https://marketing.hsf.com/20/29354/landing-pages/herbert-smith-freehills-benefits-brochure.pdf We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values-Human, Bold, and Outstanding. This Administrative Assistant vacancy is managed directly by Herbert Smith Freehills Recruitment team and is not listed with any recruitment agency. Team Real Estate Working Pattern Full time Location Melbourne Contract type Permanent Contract Diversity & Inclusion We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.