Description GPP Database Link Job Summary: Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Performs activities under a moderate degree of supervision. Key Responsibilities: Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests. Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets. Assists with data collection, data entry and report generation on various departmental related activities. Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately. Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Documents and maintains departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine administrative activities as needed per the established procedures of the organization and/or department. Responsibilities Competencies: Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Customer focus - Building strong customer relationships and delivering customer-centric solutions. Ensures accountability - Holding self and others accountable to meet commitments. Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals. Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions. Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards. Values differences - Recognizing the value that different perspectives and cultures bring to an organization. Education, Licenses, Certifications: High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations. Experience: Requires some work experience or intermediate level knowledge obtained through education, training or on-the-job experience. Qualifications Answering incoming calls and distribution of daily mail Support various reporting requirements, generating purchase orders and Invoicing tasks Process purchase orders and accounts for payment. Collate and maintain information in centralised databases Supporting the payroll function for the branch Collation and data entry of timesheets. Maintaining the reception area, greeting visitors and following induction processes Office management tasks including stationary and consumable management Interacting with a wide range of internal and external stakeholders Coordination of events such as training, meetings and catering requirements Strong organisational skills Adaptable and ability to work with a wide range of people A high level of attention and time management Preventative maintenance and tool calibration tracking, booking, data entry and reporting. Contractor Management - Follow up, receiving, recording & reporting induction and insurance status. Confidence using Microsoft Suite Applications coupled with the ability to work across multiple systems The ability to work effectively as part of a team A proactive focus with a can-do attitude