About Us : Katherine Town Council is the Municipal Council for Katherine, NT. Providing services to the Katherine Community relating to rates, roads, infrastructure, animal control, waste management and other core essential services. At the heart of the Big Rivers region is Katherine, the fourth largest township in the Northern Territory. Outside of Darwin and Palmerston Local Government Areas, Katherine is the next major regional centre closest to the Port of Darwin; the only major multimodal port located in Northern Australia and Australia’s gateway to the Asia Pacific. Katherine is located at a critical crossroads point for Northern Australia and the top end, connecting Perth to Darwin from the west and Adelaide to Darwin through the north/south highway and rail corridor. Katherine services the wider region with access to education and medical services. Around 8,000 people live in the Katherine municipality. The local RAAF Airbase at the Katherine suburb of Tindal adds around 2,000 to this figure making it over 10,000 people living and working in Katherine. Our community is at the center of everything we do. In achieving this, we continue to the vision where: Katherine is welcoming, vibrant, family-friendly, and fosters diversity and unity. In Katherine, everyone belongs, everyone feels safe, and there is a sense of community Our vision recognizes the importance of valuing our environment and investing in our people and culture. VISION Katherine Town council's vision is for Katherine to be a place of opportunity where we live, work, learn and grow together. MISSION Together , we will work effectively today, to shape our exceptional future tomorrows. VALUES Accepting of DIVERSITY Sense of COMMUNITY Respect for PEOPLE, our ENVIRONMENT and our CULTURE About You : Current NT Drivers Licence Excellent written and verbal communication skills Position Summary : The administrative support positions based in the Infrastructure and Environment Department. The position is responsible to the provision of high-level administrative support for services, works, contracts and initiatives relating to the outputs of the Department. Provide internal support for Managers and Directors for matters relating to the Department’s works and services, project support and other ad hoc administrative duties. The Infrastructure and Environment Department provides internal and external services related to Municipal works and services for Katherine and Binjari communities, including Waste Management, Airport, Cemetery, Buildings and Facilities, Road Network, Stormwater Network, Outdoor Lighting, Parks, Open Spaces and Trees, as well as management of Council’s Fleet of plant and equipment Key Requirements : Demonstrated ability to meet the positions key responsibilities Experience in Microsoft Officer products and packages High Level customer service experience Experience in positively engaging a team environment Ability to understand various legislations, statutory obligation and Council policies in order to make informed decisions Demonstrated experience and ability to deliver good outcomes Extensive knowledge and skill gained through on-the-job training Minimum experience of 2 years in similar or related role Experience in Local Government Experience in Rating, Administration and Customers Service Care and Support Job Responsibility : Provide professional secretarial and administrative support to the Infrastructure & Environment Services team to ensure that operations are maintained in an effective and accurate manner, support pressing deadlines and collaborate with internal and external stakeholders. Liaise and provide administrative support for the Council Advisory Committees. Undertake duties and responsibilities to assist with tendering of works, services and/or projects including assisting in the collation of tender documents, communicating with tenderers and creating correspondence for tender processes. Oversee and monitor financial obligations for period contracts and standing orders Maintain and update Council’s key register, take responsibility for internal audits and ensure accurate information is maintained and updated regularly Coordinate Council’s domestic rubbish collection service, including collections, requests, maintenance of bins, coordinating with Council’s contractor and ensuring bins in public areas are scheduled to be emptied and ensure bins are available and emptied for facility hires; Implementation and ongoing monitoring of Council streetlighting infrastructure including streetlighting faults. Undertake the updating, accuracy and maintenance of the Infrastructure Departments specialised computer programs Receive and process burial requests, ensuring the relevant procedures are followed; and provide administration, policy and planning support relating to Cemetery matters Undertake administrative support for the general operations of the Airport, which includes assisting in writing reports and creating correspondence for the purpose of the Airport’s operations; Process permits and applications received for Development Planning, road opening/closing, oversize/over mass vehicles, asbestos and deep burial. Assist with the administrative process of Council’s tree maintenance program. Provide relevant support services to the Binjari Aboriginal Community Association. Provide non-standard reports for the Infrastructure & Environment team to go to Council from time to time and reports to be included in the Annual and Municipal Plan. Work collaboratively and cross-functionally with the additional Infrastructure and Environment Administration Officer Other responsibilities as shall be reasonable associated with or incidental to the above responsibilities or as shall, in the course of the employment be agreed between the parties as being or forming part of the duties. Organisational Responsibilities Ensure compliance with Workplace Health and Safety requirements. Comply with workplace procedures for risk identification, risk assessment and risk control. Participate in activities associated with the management of workplace health and safety. Identify and report health and safety risks, accidents, incidents, injuries, property damage and mishaps at the workplace. Assist in the implementation of the Katherine Town Council’s Local Counter Disaster Sub-Plan in the event of a disaster; Ensure incumbent is dedicated to servicing our community and will listen to and proactively respond to their needs; Foster sustainable, honest relationships with the community and stakeholders Perform and deliver results that align with organisations strategic direction and serve our community; Work in accordance with Council’s Vision and Mission statement. Provide excellent customer service through incoming telephone calls, email and front counter enquiries Job Functions : Contact admin Job Benefits : 6 weeks annual leave p.a 3 weeks sick leave p.a Above award entitlements Superannuation contribution commence at 10.5% p.a Free access to Katherine town pool and 50% gym discount Selling Point : Opportunity to make a positive impact and represent Katherine Town Council Contact : Cherie Bush