About Us : Katherine Town Council is the Municipal Council for Katherine, NT. Providing services to the Katherine Community relating to rates, roads, infrastructure, animal control, waste management and other core essential services. At the heart of the Big Rivers region is Katherine, the fourth largest township in the Northern Territory. Outside of Darwin and Palmerston Local Government Areas, Katherine is the next major regional centre closest to the Port of Darwin; the only major multimodal port located in Northern Australia and Australia’s gateway to the Asia Pacific. Katherine is located at a critical crossroads point for Northern Australia and the top end, connecting Perth to Darwin from the west and Adelaide to Darwin through the north/south highway and rail corridor. Katherine services the wider region with access to education and medical services. Around 8,000 people live in the Katherine municipality. The local RAAF Airbase at the Katherine suburb of Tindal adds around 2,000 to this figure making it over 10,000 people living and working in Katherine. Our community is at the center of everything we do. In achieving this, we continue to the vision where: Katherine is welcoming, vibrant, family-friendly, and fosters diversity and unity. In Katherine, everyone belongs, everyone feels safe, and there is a sense of community Our vision recognises the importance of valuing our environment and investing in our people and culture. VISION Katherine Town council's vision is for Katherine to be a place of opportunity where we live, work, learn and grow together. MISSION Together, we will work effectively today, to shape our exceptional future tomorrows. VALUES Accepting of DIVERSITY Sense of COMMUNITY Respect for PEOPLE, our ENVIRONMENT and our CULTURE About You : Current NT Drivers Licence Sound written and verbal communication skills Finance or other related tertiary qualification Position Summary : This position reports directly to the Project Manager and is responsible for providing high level administrative support to the Projects Team, with a focus on monitoring project deadlines, reporting on integral and important information to the Project Manager, and that there is effective and efficient communication across key stakeholders. This position is required to undertake a supporting role to assist in achieve project outcome and ensure tasks are done in a timely manner. Key Requirements : Demonstrated ability to meet the positions key responsibilities Experience in Microsoft Officer products and packages Demonstrated experience and ability to deliver good outcomes Extensive knowledge and skill gained through on-the-job training Minimum experience of 2 years in similar or related role Previous experience in Local Government role Job Responsibility : Positions' Key Responsibilties Provide high level administrative support to the Project Team in a professional, effective, efficient and timely manner; Monitor project plans and schedules, report on any outliers or variances; Arrange, coordinate and attend project meetings with project team, stakeholders and necessary delegates, create meeting agendas, project presentation materials, meeting minutes, ensure action items are reported on and followed up; Attend project sites as required; Undertake data entry for project progress, monitoring, reporting and statistical analysis; Manage Council’s project tracking system, such as Microsoft Projects, Smartsheet and others as relevant, ensuring information is up-to-date and data is input in a timely manner; Ensure projects records are maintained in Council’s record management system, establishing and implementing systematic processes to ensure no information is lost or overlooked; Assist in monitoring and reporting on project milestones, budgets, milestones and other reasonable project related tasks; Work effectively in a team environment creating a great place to work and performance culture through leading by example; Promptly attend to customer enquiries in a courteous and effective manner that treat all customers with professionalism, dignity and respect; Other responsibilities as shall be reasonably associated with or incidental to the above responsibilities or as shall, in the course of the employment, be agreed between the parties as being or forming part of the duties Organisational Responsibilities Ensure compliance with Workplace Health and Safety requirements. Comply with workplace procedures for risk identification, risk assessment and risk control. Participate in activities associated with the management of workplace health and safety. Identify and report health and safety risks, accidents, incidents, injuries, property damage and mishaps at the workplace. Assist in the implementation of the Katherine Town Council’s Local Counter Disaster Sub-Plan in the event of a disaster; Ensure incumbent is dedicated to servicing our community and will listen to and proactively respond to their needs; Foster sustainable, honest relationships with the community and stakeholders Perform and deliver results that align with organisations strategic direction and serve our community; Work in accordance with Council’s Vision and Mission statement. Provide excellent customer service through incoming telephone calls, email and front counter enquiries Job Functions : Local Job Benefits : 6 weeks annual leave with 17.5% leave loading 3 weeks personal carers leave Wellness strategy including 50% discount gym membership Learning and development opportunities Selling Point : Career growth opportunities, and benefits with Katherine Town Council, with a small supportive team Contact : Cherie Bush