JOB DESCRIPTION About Herbert Smith Freehills As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice. We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals. The Opportunity We are seeking an Administrative Assistant to join our leading and award-winning Projects, Energy & Infrastructure (PEI) practice group to be based in Perth on a full-time basis working 8:30 am – 5:00 pm. In this role you will work closely with Legal Assistants within the practice group to provide administrative support to legal and business services staff within our firm. Your day will involve: Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer Providing ad-hoc support to the practice group such as dealing with incoming mail, expense management, events management, booking meeting rooms, amending documents and any other administrative duties Preparing files for archiving and manage return and retrieval of files following firm guidelines. This role will suit someone who is looking to commence their professional services career within a global top-tier environment. To be successful in this role, you will have: 0-12 months administrative experience Impeccable attention to detail Knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint) Previous customer service experience Demonstrated enthusiasm and proactivity in the workplace Strong time management and organisational skills; ability to prioritise your time across several busy matters Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders. What you can expect from us: We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions. We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you. We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals. We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control. For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser - https://marketing.hsf.com/20/29354/landing-pages/hsf-benefits.pdf Join us to be part of a human, bold and outstanding team at Australia's market leading law firm. We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding. This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you. Team Projects, Energy & Infra Working Pattern Full time Location Perth Contract type Maximum Term Contract Diversity & Inclusion We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.