About John Holland At John Holland, our purpose is simple – we transform lives with everything we do. We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day. That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way. Be part of the team that’s up for the challenge of transforming lives for good. About the Project John Holland is progressing the development of Stage 1A of the multi-stage Beveridge Intermodal Freight Terminal (BIFT) project, a pivotal development set to transform the logistics landscape in Victoria, Australia. This initial phase marks the beginning of a journey towards creating a state-of-the-art facility that will streamline the movement of goods across the nation and beyond. Strategically located to harness the full potential of its proximity to key transport links, BIFT is poised to deliver unparalleled efficiencies in the distribution of freight. With the latest advancements in logistics technology at its core, Stage 1A lays the groundwork for a hub of innovation, ensuring that cargo is moved with unprecedented speed and precision. With John Holland's proven track record and meticulous approach, Stage 1A of the BIFT project is a testament to the company's dedication to excellence. As the project progresses, each subsequent stage will build upon the last, culminating in a world-class intermodal freight terminal that will serve as a cornerstone for Australia's future in global trade. About the Role / Are you up for the challenge? Provide administrative support to project, which typically includes tasks such as data entry; the maintenance of financial records; compiling of reports; the processing and completion of forms, stakeholder communications; organisation of team meetings / event logistics; and secretarial support as required. Responsibilities of the role include / What you will do; Manage the day-to-day activities of the Project management and broader team. Oversee and coordinate management diaries, which will include scheduling and calendar planning. Prepare, review and disseminate internal and external reports. Draft and disseminate correspondence for management personnel, including the use of online data management systems. Develop and maintain records management systems, ensuring that information is accurate, up-to- date and stored safely. Manage financial records such as expenses, invoices and purchase requisitions. Coordinate all aspects of internal and client meetings, including the preparation of agendas, typing minutes, and distributing to the relevant stakeholder. Coordinate travel (including international) and accommodation arrangements. Provide accurate information and customer service to the client, external vendors, subcontractors, and community stakeholders. Successfully utilise key software packages and online data management systems, such as MS Office Suite, Lotus Notes, Aconex and KCMS. Support the effective management of client relationships through effective and prompt communication. Identify, modify and improve work processes where necessary. Organise events relevant to the team within budget. As required, support the broader project administration team in areas such as procurement, accounts/invoices, plant management and training. Provide administrative support to project, which typically includes tasks such as data entry; the maintenance of financial records; compiling of reports; the processing and completion of forms, stakeholder communications; organisation of team meetings / event logistics; and secretarial support as required. To be successful in this key role, you must have / What we are looking for; Qualifications: Any relevant tertiary qualification or equivalent practical experience in an administrative role. Experience: Demonstrated experience in an administrative role Site based experience in heavy industry strongly preferred High level of proficiency and expertise utilising Microsoft Office Suite and other relevant programs (experience with online document transmittal programs strongly preferred) Basic knowledge of accounting, data and administrative management practices. A general understanding of the technology and systems associated with records management Knowledge of administrative practices and procedures Knowledge of document management procedures and processes As part of the team, you can help us transform lives. Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success. We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority. What’s in it for you. We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee. We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits. We Offer; Competitive remuneration with salary continuance, and salary sacrifice options. Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing. Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities. Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities. Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation. Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.