We are looking for an experienced Administration Officer to join the Sustainable Infrastructure team in Adelaide (Victoria Square). This full-time role offers an immediate start for a 3-month assignment, providing essential administrative support to ensure smooth operations. If you thrive in a fast-paced environment, this opportunity is for you. About the Role: As an Administration Officer, you will provide comprehensive administrative support to the Infrastructure Planning and Strategy (IP&S) Unit, ensuring efficient operations across various functions. Key Responsibilities: Deliver high-level administrative support to the IP&S Unit, including minute-taking, agenda preparation, and general correspondence. Manage procurement processes, including ordering stationery, monitoring assets, and reconciling credit card transactions. Coordinate travel, training, and conference bookings for the team. Maintain records, including mobile phone usage, Fire Ban Register, and PPE supplies. Provide support for WHS procedures, including ordering uniforms and maintaining safety records. Assist in event preparation, including functions and catering arrangements. Manage and redirect queries through the IP&S Outlook mailbox. About You: Proven experience providing high-level administration support in a busy office environment. Strong proficiency with MS Office applications, including Word, Excel, PowerPoint, and SharePoint. Excellent organisational skills with the ability to manage multiple tasks and priorities effectively. Strong written and verbal communication skills. Experience in minute-taking, agenda preparation, and meeting coordination. High attention to detail and ability to maintain confidentiality. Ability to work independently and as part of a team. A Certificate in Business Administration (desirable). At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people. We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at [email protected] or visit hoban.com.au/adjustments for additional contact details.