The National Gallery of Australia is seeking a proactive and organized APS 2 Mail and Administrative Assistant to provide support for information management operations. This role will also support day-to-day mail and administrative functions such as mail distribution, support for courier bookings, printing and paper stock, support for the records management team, digitisation projects and other general administrative duties. This role will be responsible for mail distribution which occurs 3 days a week on Mon/Wed/Fri 9:30am pick up and 2:30pm drop off within the Gallery building and includes mild physical duties. This position is ideal for someone who is team oriented with a positive approach to work and an interest in information management, systems and working at a cultural institution. This position reports to the Records and mail officer and will work closely with the CIO, Information Manager and IT team. The key duties of the position include In accordance with the APS 2 work level standards, you will have the following key responsibilities: Mail and Correspondence Management: Support processing of incoming and outgoing mail, ensuring timely distribution and courier liaison as directed. Records management: Undertake records management support activities including preparation of hardcopy files for transport, packing or digitisation and support digital record keeping practices. Printing and paper stock control: Ensure appropriate levels of printing materials including paper and envelopes, including ensuring printer paper is stocked around the Gallery. Documentation and Record-Keeping: Support administration of accurate records of meetings, decisions, and discussions from the working groups. Ensure all administrative and project documentation is up-to-date and easily accessible as directed. General Administrative Support: Provide assistance with data entry, document preparation, maintaining calendars, and other ad hoc administrative duties as required by the Information Services Department as directed.