Introduction The Firm HFW is a sector focused global law firm with a focus on construction, shipping, aerospace, commodities, corporate & commercial and insurance. We have over 700 lawyers working across Australia, Asia, Europe, Middle East and the Americas. With a progressive approach to our roles in commercial business, thinking creatively and pragmatically to support our clients, we are dynamic, entrepreneurial and leaders in our specialist areas. In Australia, we have 3 offices based in Melbourne, Sydney and Perth and around 220 team members. Description The Role We are seeking a dedicated and experienced Legal Assistant to join our team in Sydney on a permanent full-time basis. This role will be supporting two Partners, three Special Counsels and the rest of their fee earner group in Sydney. As a Legal Assistant you help to ensure smooth day-to-day running of the team by providing proactive and effective general administration assistance to the Partners and fee earner group. Your key tasks and responsibilities will include: Practice Management Organising travel arrangements Opening new matters and following Risk & Compliance procedures Drafting Client Care Letters Drafting and preparing bills Maintaining filing (including e-files) Managing Partners' diaries Organising and confirming client meetings Assisting with client events Keeping records up to date, including client database Monitoring files and managing close/archive process Completing expense reconciliation via Chrome River Assisting new staff with office procedures Assisting with office administration, cover Reception and complete other administrative tasks as required Preparation of Documents Producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics Co-ordinating case preparation documents Performing legal research Communication: Organising and triaging e-mails Handling calls for the team Liaising with clients, maintaining and fostering relationships Skills And Experiences If you possess a minimum of 2 years' experience in a professional services or legal firm, this might be the role for you. Specifically, we seek for individuals who: Exhibit exceptional attention to detail Can effectively liaise with people at all levels Are highly organised Maintain strong professional communication, both written and verbal Are eager to learn and share their knowledge Possess intermediate skills in MS Office Prior experience with iManage and Elite is highly regarded but not essential What's in it for you? If you're eager to join a friendly team in a positive environment, this opportunity could be ideal for you. As well as a friendly, down to earth group of colleagues, we offer the following benefits: Market-competitive remuneration package, transparent and generous bonus scheme, employee referral incentives, and life and salary continuance insurance Health & Wellbeing initiatives, such as annual flu vaccinations, access to the Employee Assistance Program, free subscriptions to wellbeing apps, and subsidised sporting activities An active employee-led Social Committee, organising regular events in all our offices Hybrid and flexible working arrangements, allowing you to balance work and life commitments effectively The ability to purchase additional annual leave and access our Paid Parental Leave (26 weeks) Beautiful offices in the CBD with excellent end-of-trip facilities A welcoming, supportive, and collaborative work environment What's next? If this sounds like an opportunity for you, apply online with your CV and a brief cover letter outlining why you are interested in this role. We would love to hear from you If you have any questions, please contact: Maarja Kamar, HR Consultant - maarja.kamarhfw.com.