Introduction Who are we? HFW is a sector focused global law firm with a focus on shipping, aerospace, commodities, construction, corporate/commercial and insurance. We have over 700 lawyers working across 21 offices in Australia, Asia, Europe, Middle East and the Americas. We are dynamic, entrepreneurial and industry experts that think creatively and pragmatically to support our clients. In Australia, we have 3 offices in Melbourne, Sydney and Perth and around 220 team members. Description The Role The Receptionist/Office Assistant is responsible for overseeing office front of house while providing overflow administration support to fee earners, business services and the support team. This role is approximately 50% front of house and 50% office administration tasks. A key part of the role will be providing Events Assistant support to our Marketing team in Perth. Key Responsibilities Front of House • Answer all incoming phone calls and take accurate messages as required • Monitor staff movements including ins/outs, personal/annual leave and the work from home register, report weekly to payroll • Ensure front of house and meeting rooms are clean and presentable at all times • Offer hospitality and order catering when requested • Set up and pack down meeting rooms • Set up/operate all video and telephone conferences in each of the meeting room Event Assistance • Use InterAction to keep records and mailing lists up to date, as well as prepare and send invitations to events, manage RSVPs • Assist with functions and events including producing attendee lists and name tags, greeting of guests, maintaining CPD lists and other ad hoc requests • Manage catering and logistics associated with in-house events Practice Administration • Provide overflow support for Legal Assistants General • Liaise with suppliers and building management to resolve office maintenance issues • Manage external correspondence including couriers • Administration of staff security cards, car bay usage and mobile chargers • Order stationery, office supplies and amenities • Assist Social Committee with tasks and events • IT – liaise with IT team to maintain office equipment and maintain register of hardware • Assist with new staff set up • Conduct any other ad hoc duties as may be required Skills And Experiences • Exceptional attention to detail • Proven ability and willingness to learn office administration tasks and processes • Ability to maintain and build professional relationships and to liaise with people at any level • Strong keyboard and computer skills, including knowledge of MS Office • Highly organised • Pro-active and can-do attitude • Professional communication skills (both written and verbal) What we can offer you Our friendly Perth office has a close-knit group of both lawyers and support staff and a strong social committee. Our offices in Brookfield Place are perfectly situated, enjoying fabulous views and great facilities. Along with a salary package commensurate to your experience and expertise, you will be eligible for bonuses and relevant training. This is a chance to grow your experience in a professional, international environment. You will join a reputable and thriving practice and work with a high performing and supportive team who work together to get the right outcomes for clients and the firm.