We are looking for a proactive Facilities & Fleet Administrator to oversee the daily operations of our facilities and fleet. About the Organization: Join a dynamic not-for-profit organization committed to providing valuable support services to communities across the nation. Our work is centered around ensuring that individuals and families receive the tools they need to thrive. Role Overview: The Facilities and Fleet Administrator will play a critical role in ensuring the effective, efficient, and accurate delivery of services related to property, facilities, and fleet management. This position will focus on maintaining high levels of service delivery, ensuring deadlines are met, and fostering positive relationships with internal stakeholders. The successful candidate will demonstrate a strong commitment to achieving organizational outcomes while maintaining adherence to service levels, financial processes, and customer service standards Key Responsibilities: Facilities & Property Administration: Oversee central property and fleet inboxes, ensuring quick and effective responses to requests. Ensure all properties comply with necessary regulations (e.g., OH&S, testing, etc.). Assist with site closures and the setup of new locations, including office fit-outs. Maintain a database of certified suppliers and tradesmen to service all locations. Process monthly recurring property charges in alignment with finance. Handle property, leases, fleet, and maintenance-related account queries. Coordinate with service contractors and assist with property insurance claims. Help with contract management tasks when necessary. Fleet Administration: Ensure the fleet is compliant with leasing and policy requirements. Maintain an up-to-date driver database, ensuring accurate cost centers and site pool vehicle information. Ensure all logbooks for TOT and pool vehicles are completed per policy and requirements. Qualification and Experience Proven experience in facilities, property, and contract management. Ability to deliver and report services according to agreed service levels. Strong organizational skills with the ability to prioritize tasks under pressure. Exceptional customer service skills, with demonstrated communication, negotiation, and conflict resolution abilities. Experience working with a diverse range of stakeholders and locations. A background in a service-driven, customer-focused environment. Additional Requirements: A valid driver’s license and reliable vehicle (public transport access is limited in the area). Include your suburb of residence in your resume for easier local coordination. How to Apply: Ready to make an impact? Click APPLY or reach out to Olivia Agar at oagarfourquarters.com.au for a confidential discussion. Don't miss out – apply today and join a team making a difference