Eightcap is a dynamic online trading provider focused on delivering great trading tools and pro trading insight to enable smarter trading. With a commitment to excellence and a passion for delivering trading technology directly to clients and via our network of strategic partners, we are looking for someone with experience in office coordination and human resources to join the team. The Company is headquartered in Melbourne, Australia and has support offices in the UK, Cyprus, Bulgaria, Guatemala, Philippines and Bahamas. Reporting to the Head of People & Culture, the Office/P&C Administrator is responsible for ensuring the efficient operation of office administration while supporting key HR functions. This role involves managing office logistics, maintaining a productive and organised work environment, and serving as the primary point of contact for office-related needs. Additionally, the role supports P&C activities such as recruitment, onboarding, employee records management, and policy implementation. The ideal candidate is highly organised, detail-oriented, and capable of balancing multiple office duties and P&C responsibilities in a dynamic workplace. Key Responsibilities Office Administrator: Act as the primary point of contact for employees on office related queries. Oversee daily office operations, ensuring a well-organised and productive work environment. Manage office supplies, equipment, and vendor relationships. Coordinate staff engagement activities, social events, and wellness programs. Assist in organising boardroom meetings and company events (e.g., town halls, EOFY and Christmas parties, lunch and learns). Respond promptly and professionally to requests, feedback, and queries, whether through Slack, email, phone, or face-to-face interactions. Maintain the Melbourne office, i.e. coordinate internal communications relating to office management, ordering of office supplies, rostering, etc. Manage incoming and outgoing mail. Act as the office OHS representative, assisting with safety audits, incident reporting, and first aid coordination. Coordinate the weekly staff newsletter. Other ad hoc activities as required. P&C Administrator: Work closely with the People & Culture team to assist with administrative duties. Manage new starter’s first-day welcome and office orientation. Support employee onboarding and offboarding, ensuring a seamless experience. Maintain and update P&C records, including contracts, policies, and employee data. Help coordinate training and development initiatives. Assist with payroll preparation administration as required. Support P&C compliance by ensuring adherence to employment laws and company policies. Conduct VEVO checks to verify visa status and ensure compliance with work rights requirement Who are you? Previous experience as an office assistant or administrator or in a similar role. Strong verbal and written communication abilities. Excellent organisational and time-management skills. High attention to detail and accuracy. Ability to work with individuals from multicultural backgrounds Proficiency in problem-solving and decision-making. Ability to work under pressure. Ability to handle confidential information with professionalism. A proactive and solution-focused mindset. An interest in trading, FX or general finance (desired) Certification/education in Human Resources or related field (desired) Why Eightcap: Ongoing investment in your career development (technical and professional training) Wellness and lifestyle perks like monthly corporate massages Perkbox Reward & recognition Snacks and drinks available Drinks every Friday at 4pm Parental leave Staff referral bonus program Annual flu vaccinations Purchased leave Novated leasing options for vehicle financing and management Great CBD location with easy access to public transport Multicultural environment Collaborative team culture Being part of an exciting new project for the company Regular social activities Are you interested in this opportunity but don’t meet every requirement? Eightcap endeavours to create an inclusive and diverse workforce by offering an opportunity for the right people and so we encourage you to apply. We respectfully ask that no recruitment agencies contact anyone at Eightcap regarding this role - Thank you