About the organisation We are a passionate not-for-profit organization committed to providing a range of support services that empower individuals to achieve meaningful employment. As we continue to grow, we’re looking for someone who can help keep our operations running smoothly. About the Role As the Property Facilities & Fleet Administrator you will play a key role in ensuring our facilities and fleet operate efficiently. You will manage building maintenance, safety compliance, and vehicle maintenance, all while ensuring that every detail is taken care of. If you're a self-starter who loves organization and problem-solving, this is the role for you Key Responsibilities: Facilities & Property Administration: Oversee central property and fleet inboxes, ensuring quick and effective responses to requests. Ensure all properties comply with necessary regulations (e.g., OH&S, testing, etc.). Assist with site closures and the setup of new locations, including office fit-outs. Maintain a database of certified suppliers and tradesmen to service all locations. Process monthly recurring property charges in alignment with finance. Handle property, leases, fleet, and maintenance-related account queries. Coordinate with service contractors and assist with property insurance claims. Help with contract management tasks when necessary. Fleet Administration: Ensure the fleet is compliant with leasing and policy requirements. Maintain an up-to-date driver database, ensuring accurate cost centers and site pool vehicle information. Ensure all logbooks for TOT and pool vehicles are completed per policy and requirements. Qualification and Experience Proven experience in facilities, property, and contract management. Ability to deliver and report services according to agreed service levels. Strong organizational skills with the ability to prioritize tasks under pressure. Exceptional customer service skills, with demonstrated communication, negotiation, and conflict resolution abilities. Experience working with a diverse range of stakeholders and locations. A background in a service-driven, customer-focused environment. Additional Requirements: A valid driver’s license and reliable vehicle (public transport access is limited in the area). Include your suburb of residence in your resume for easier local coordination. How to Apply: Ready to make an impact? Click APPLY or reach out to Olivia Agar at oagarfourquarters.com.au for a confidential discussion. Don't miss out – apply today and join a team making a difference