Dandenong South Location Are you ready to make a meaningful impact on the world around you? Join Green by Nature as our Operations Administrator and help us create extraordinary green spaces that enhance lives and communities Your Role: Helping to Shape Sustainable Landscapes As our Operations Administrator, you will be at the heart of our operations, driving efficiency and supporting our mission to construct, nurture and maintain exceptional green spaces. This isn’t just a job – it’s an opportunity to contribute to a green, more sustainable future. What You’ll Do: Lead Administrative Innovation: Revolutionise our Operations Support, implementing cutting edge systems and processes that keep us at the forefront of the industry. Provide support to the Grounds and Landscape Operations team, including managing emails, compiling timesheets and preparing correspondence and reports. Drive Data Driven Decision Making: Harness the power of data to generate insights that inform strategic decisions and improve our environmental impact. Gather and input critical operational and financial data (eg: invoices, purchase orders, delivery dockets) and generate reports for Managers. Procurement and Quotations: Coordinate materials procurement, subcontractors and assist in preparing accurate quotations and customer payment claims. Customer Stakeholder Relations: Build and nurture strong connections with customers, suppliers, internal team members and subcontractors, fostering a collaborative ecosystem by handling inquiries and updates on job status promptly. Champion Sustainability: Coordinate eco-friendly procurement and assist in creating accurate, competitive quotations for projects that transform urban landscapes. Empower Through Technology: Spearhead IT training initiatives, equipping our team with the digital skills needed to excel in rapidly evolving fields; update software systems, prepare site diagrams, assist with IT and process training for field staff and implement system updates. Ensure Compliance and Growth: Prepare critical reports (eg: KPI’s, budgets, WIP), that showcase our commitment to excellence and environmental stewardship. Assist with staff inductions, ensuring compliance with operational procedures. What you Bring to the Table: A passion for sustainability and creating positive change in urban environments Experience in Contract Administration with a keen eye for detail A tech-savvy mindset with proficiency in modern software systems Excellent communication skills, both verbal and written Rights to work in Australia Bonus Points For: Experience in Financial Management and Budgeting A track record of successful stakeholder management Why Green by Nature? Purpose Driven Work Every day, you will contribute to projects that make a tangible difference in people's lives and the environment Culture of Innovation We encourage fresh ideas and creative solutions to push the boundaries of sustainable landscaping Diversity and Inclusion We celebrate diversity and create an inclusive environment where everyone can thrive Work-Life Harmony Enjoy flexible work arrangements that respect your personal time and well being Career Growth Access continuous learning opportunities and clear pathways for advancement within or organisation Competitive Compensation Benefit from a salary package that recognises your skills and contribution Our Values in Action Accountability Take ownership of your projects and see the direct impact of your work Bravery Challenge the status quo and bring innovative ideas to the table Care Be part of a team that genuinely cares for each other, our clients and the planet