The Department of the Senate is seeking applications from those interested in joining the Committee Office in the role of Administrative Officer. The Administrative Officer performs key administrative and support tasks to assist a committee secretariat in the provision of research, drafting, report-writing and logistical support to a Senate committee. The Administrative Officer is the main point of contact for matters relating to the committee secretariat's work and is responsible for the collation, recording and dissemination of general information relevant to the committee's inquiries. More specifically, the occupant of the position: provides information to senators and their staff, parliamentary officials and members of the general public regarding committee inquiries processes submissions and other correspondence and keeps registers of relevant committee information coordinates arrangements for committee meetings and hearings including arranging venues, travel and accommodation and prepares committee reports for both online and hard copy publication and tabling in the Senate. This position requires the occupant to be familiar with software packages such as Microsoft Office and Adobe Acrobat, or the ability to quickly acquire familiarity with these packages. The Administrative Officer must also be organised, client-focused, able to work to consistently high-standards, on occasions for long hours, and must possess effective communication skills. The key duties of the position include Providing information to those seeking advice, assisting witnesses and responding to general inquiries. Processing incoming and outgoing correspondence including internal and external mail and emails. Creating and maintaining electronic and hard copy records and filing in accordance with relevant policies. Researching information such as contact details of people who may be invited to submit or to attend Senate hearings. Processing submissions to Senate committee inquiries including entering details into a database, preparing hard copies for the secretariat team, acknowledging submissions with letters and emails to each of the submitters and ensuring all submissions approved by the committee are published on the Senate's website. Managing diaries including setting up meetings (locally and interstate), booking rooms, arranging travel and accommodation, and contacting senators and other clients and stakeholders as needed. Investigating offsite meeting venues as needed and preparing nameplates, programs, Hansard Witness Forms and opening statements. Liaising with senators' offices for meetings and to advise of hearing times, dates and locations. Supporting the preparation of Senate committee reports by creating contents pages, appendices and adding information such as tabled documents and public hearing witnesses in a report template in Microsoft Word. Preparing documents for publishing online and printing in hard copy and paying attention to accuracy, layout and design. Assisting with compiling briefing packs for public hearings and preparing documents related to Senate committee inquiries for tabling in the Senate. Keeping accurate registers that record submissions to committees and the number of hearings and hours of meetings. Using computer software packages such as Microsoft Office including Word, Excel, Share Point, Outlook and knowledge of Adobe Acrobat.