Category: Administration and Office Support Position length: Full Time Salary Package: $35,000 to $45,000 Office Location: Loganholme, Brisbane QLD Minimum Requirements: Office Administration Cert 3 / High School Diploma Job brief We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks on a full-time basis with potential flexible hours between 6am to 6pm. Duties of the Office Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like Microsoft Office 365 and office equipment. If you also have previous experience and familiarity within our industry, we’d like to meet you. Ultimately, a successful Office Assistant should ensure the efficient and smooth day-to-day operation of our office. Objectives of this role • Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests • Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance • Maintain workflow by analysing and refining standard operating procedures, such as scheduling, communications, and office layout • Oversee and achieve organizational goals while upholding best practices Benefits we offer • Large office space at our Headquarters • Full time position with weekly pay • Flexible hours between 6am and 6pm • Training is provided • Career progression opportunities • Company mobile phone and number is provided • Opportunities for additional income via projects and/or afterhours work • Use of a company car available as required • Fun work environment with a great team culture Junior Office Assistant Position Responsibilities • Answer and direct phone calls • Manage various group mailboxes and action emails • Test end report daily on critical systems (phone/email/websites) • Organize and schedule appointments • Plan meetings and take detailed minutes • Arrange catering for meetings, team lunches, annual events • Write and distribute email, correspondence memos, letters and forms • Conduct and collate customer feedback surveys • Assist in the preparation of regularly scheduled reports • Develop and maintain a filing system • Update and maintain office policies and procedures • Order office supplies and research new deals and suppliers • Assist Services Delivery Manager with ordering build materials • Maintain contact lists • Book travel arrangements • Submit and reconcile expense reports • Provide general support to clients and visitors • Maintain kitchen and office space • Act as the point of contact for internal and external clients • Handle requests and queries from senior managers • Actively chase outstanding quotes and follow up with clients • Other administrative responsibilities as requested Required skills and qualifications • High school diploma or equivalent • Proven administrative experience • Superb written and verbal communication skills • Strong time-management skills and multitasking ability • Aptitude for learning new software and systems Who are we We are a 100% Australian family-owned business, experienced in professional 24-hour glass replacement aiming to be the glass replacement company remembered for our reliable service. We view ourselves as friendly associates with our customers our staff and the communities around us. Our mission is to help people when they are in need the most, by offering quality service 24 hours 7 days a week.