About Extent Heritage Extent Heritage is one of the largest heritage advisory firms in Australia with offices in Sydney, Melbourne, Brisbane and Hobart and almost seventy permanent professional staff covering the full range of heritage disciplines. We work for all levels of government and across the private sector. Extent Heritage are specialists in the identification, assessment, conservation and management of Indigenous heritage in Australia and the Asia Pacific region. Our skills in this area include archaeological investigations, cultural values mapping and assessment and strategic cultural heritage policy advice and direction. Extent Heritage are also leaders in the field of historical archaeology, with our proficiencies in survey and excavation now supported by growing artefact management and materials conservation capabilities. Our heritage places teams have expertise and experience that covers the full range of post-contact built heritage from colonial heritage to twentieth century heritage. As befits our mission to serve and engage with our communities, Extent Heritage is increasingly recognised in the field of heritage interpretation, and we seek to boost and enhance this, and all of the above, through the growth of our digital heritage capabilities. About the role We are looking for a savvy Office administrator who can juggle the different needs of multiple areas of the business, can communicate effectively with people at all levels and is extremely organised. While based in our Sydney office, the position is a support role within a friendly Administrative team that’s spread throughout Australia. Archaeology and Heritage is an exciting and ever-changing industry and the successful applicant should be comfortable with routinely shifting demands and deadlines, and a high degree of attention to detail. As you will be the first point of contact internally and externally, this is a full time office based role. Responsibilities • Run the reception desk: • Answer and direct phone calls in a polite and knowledgeable manner. • Welcome visitors in a warm and approachable manner and answer any questions visitors have. • Maintain the reception area, Boardroom and all common areas to be clean and tidy at all times. • Keep detailed and accurate records of visitors, requests and of calls received. • Receive deliveries; sort and distribute incoming mail. • Operate and maintain office equipment, including printers, computers, and conference facilities • Assist with ISO auditing preparations and update administrative procedures. • Coordinate staff travel arrangements including transportation and accommodation. • Take inventory of kitchen and stationery supplies and restock as needed. • Maintain the general office electronic and physical filing system. • Perform ad hoc administrative duties as needed. Qualifications/essential criteria • Proficient in Microsoft Office • Strong phone skills • Excellent written and verbal communication skills • Comfortable multi-tasking and prioritising tasks without guidance • Excellent interpersonal skills • Full Driver’s licence We offer you the opportunity to work with a fantastic, down to earth, friendly team, the location is great, close to cafes, shops and public transport. To submit your application please click the ‘Apply Now’ button. Your application will include the following: 1. Curriculum vitae 2. A cover letter that describes your administrative experience and why you think you’d be the best Office Administrator for our company. • Which of the following statements best describes your right to work in Australia? • Do you have experience in administration? • Do you have a current Australian driver’s licence?