Title of position: Contract Administrator Job Type: Full Time Salary range: $130,000 - $150,000 (plus superannuation) Name of Business: Martinus Rail Pty Ltd Location: 3b 33-35 Belmont Street, Sutherland NSW 2232 The Company Martinus Rail is a 100% Australian owned and operated rail construction company working on some of Australia's largest rail infrastructure projects. We are a company that focuses on finding people who are the right fit into our company culture as much having the right skills and experience. We encourage learning, experimentation and out of the box thinking, and we know that fun is a vital element of an engaged and productive workplace. We value the importance of balance between work and family life and promote this philosophy throughout the company. The Role We are seeking an experienced Contract Administrator to join our Finance team. This position manages contractual administration of subcontractors and major suppliers, ensuring client contract requirements and company policies and procedures are applied. Job tasks and responsibilities Contract Administration & Compliance Review, interpret, and manage all commercial aspects of construction contracts, ensuring compliance with legal and regulatory requirements. Identify and mitigate financial and contractual risks across various projects. Maintain up-to-date knowledge of relevant contractual laws, industry regulations, and best practices to ensure contract compliance. Financial & Cost Control Management Oversee cost control measures, ensuring budgets are adhered to and financial risks are minimized. Monitor project costs, including material procurement, labor expenses, and subcontractor payments, to optimize financial performance. Prepare monthly cost reporting and forecasting to ensure financial transparency and accountability. Procurement & Subcontractor Management Lead procurement processes, including the selection, evaluation, and negotiation of subcontractor agreements in line with company policies. Identify and engage potential suppliers and vendors for ongoing projects and upcoming tenders, ensuring value-for-money procurement. Support negotiation of prices and terms for general framework agreements with suppliers and subcontractors. Claims, Variations & Dispute Resolution Assess, process, and manage subcontractor claims, invoices, and variations to ensure accuracy and compliance with contract terms. Prepare and submit head contract progress claims, ensuring timely payment and dispute resolution. Support the preparation, review, and response to contractual correspondence related to claims, disputes, and variations. Stakeholder & Risk Management Work closely with the Project Manager and project team to ensure all commercial and contractual risks are effectively mitigated. Maintain strong relationships with key internal and external stakeholders, including clients, subcontractors, and suppliers. Collaborate with department heads to assess procurement needs and ensure alignment with project objectives. Reporting & Documentation Assist in preparing detailed monthly commercial reports, providing insights into contract performance and financial health. Maintain all necessary registers, contractual documentation, and templates, ensuring accurate record-keeping for compliance and audit purposes. Regularly update contract databases and reporting systems to track contract execution, variations, and renewals. Skills required: At least a relevant Bachelor’s degree Advanced computer skills Excellent communication skills dealing with a variety of different stakeholders Exceptional attention to detail Ability to consistently produce accurate information at a fast pace Well-honed and can manage competing deadlines Ability to drive improvements and efficiencies through innovation and self-initiative Ability to develop and maintain positive relationships Experience: At least 5 years of relevant experience.