Join one of Victoria's leading not for profits Key support role to General Counsel and Company Secretary Full-Time, Hybrid working model Competitive Salary Super Tax Reducing Salary Packaging Box Hill, Victoria About St Vincent de Paul Society For 170 years, we have been providing practical and compassionate support to people across Victoria, whose daily struggles can include putting food on the table, paying essential utilities and ensuring their children remain at school to obtain an education. Under our Good Works umbrella, we have many services and programs, including soup vans, education programs, home visitation programs and VincentCare Victoria (VCV), which assists some of Victoria’s most vulnerable communities, such as people experiencing homelessness, the housing crisis, family violence, and the elderly. About the Role: A newly created position, this role will be responsible for providing highly skilled administrative and executive support to the Company Secretary and the General Counsel. As a trusted partner and support to both these senior positions, you will play a key role in managing board and committee governance and provide organisational and administrative support with exceptional detail and discretion to the General Counsel. Key Responsibilities include: Assist to coordinate meetings of Group Boards and Governance committees, including preparation of calendars, agendas and related documents, communication with Directors and Committee Members, and logistical arrangements including catering, parking and travel. Attend meetings of Boards and Governance committees, including accurate minute- taking and circulating/consulting as required. Liaise with key stakeholders including Board Chairs, Committee Members, State Councillors, the Group CEO and Executive. Document support including preparation of templates and Board papers. Assist with document and matter management and legal filing . Assist with document searching, collation and preparation of responses to external document requests. Assist with preparation of internal governance and compliance documents including policies and procedures. Assist with filing, archiving and record keeping generally, including the development of relevant systems, processes and procedures. About You: You are a highly organized and detail-oriented professional ideally with experience in senior governance and administrative and/or paralegal positions. Your excellent written and verbal communication will enable you to prepare high level briefings, reports, minutes and correspondence as required. and your interpersonal skills and alignment to mission and values will enable you to build effective working relationships across the organisation. You are proficient in MS Word and Excel and have the ability to learn new systems quickly. A Bachelor’s Degree or equivalent is considered desirable and any studies or qualifications in governance or paralegal skills would be advantageous in your application. Why work for us? We offer: Salary packaging providing employees in the community sector with tax benefits over and above their salary. It means the real value of a salary package can be significantly higher than the nominal value. Flexible working model – Hybrid working environment. We believe in families, so we like to provide a family-friendly environment in which to work. We offer a place where you know you are contributing to a firm committed to helping others. We are passionate about Social Justice. We have some great talent who are happy to share their experience and skills to help you on your way. We live and breathe our values. Apply Now This is an exciting opportunity not to be missed If you are passionate about making change and contributing to the Society's future we cant wait to hear from you. Please send us your updated CV outlining how your experience meets the key requirements found in the Position Description. Please click here to view detailed Position Description. Please note that prior to any offer of employment, pre-employment checks must be completed. These will include reference checking, a national criminal history check and current working with children check. Applications close: Sunday 9th March 2025 at 11.30pm Please note: SVDP reserves the right to close the advertisement at any time. Candidates may be reviewed and progressed as applications are received, rather than after the advertised closing date. We encourage you to submit your application as soon as possible to ensure due consideration is given to your suitability. The process will include phone screening, an online psychometric assessment and a panel interview. Please note that prior to any commencement of employment, pre-employment checks must be completed this will include reference checking, a national criminal history check and a working with children check. St Vincent de Paul Society Victoria is proactive in supporting child safety