Description Are you an experienced Trade Marks Assistant looking for a new opportunity to grow your career within a leading, award-winning intellectual property firm? Join FB Rice —a top-tier IP firm renowned for its client service, innovative approach, and inclusive culture. We’re looking for a detail-oriented and enthusiastic Trade Marks Assistant to join our Melbourne office. If you're passionate about intellectual property, thrive in a supportive and dynamic environment, and want to be part of a growing team, we want to hear from you About the Role As an Experienced Trade Marks Assistant , your core responsibilities will include: Preparing Trade Mark Applications : Managing the preparation, submission, and follow-up of trade mark applications, ensuring they meet all requirements and deadlines. Case Management : Entering filing details, acceptance, and grant information into case management systems. Keeping track of important dates such as deadlines, filings, responses, and examinations. Deadline Management : Reviewing and liaising with attorneys to ensure deadlines are met, reminders are addressed, and instructions are clear. Database Management : Keeping our case management system up-to-date, ensuring information is entered accurately and efficiently. Client and Associate Communication : Preparing invoices, managing correspondence with clients, foreign associates, and IP offices, ensuring clear and professional communication at all times. Supporting Templates & Precedents : Assisting with the development and maintenance of templates and precedents to streamline workflows. Collaborating with a Strong Team : Contributing to a positive, team-oriented culture with your flexibility, enthusiasm, and strong work ethic. This is a fantastic opportunity to join a firm that values your expertise and fosters your professional growth while offering a flexible and balanced work environment. About You You’re a passionate and experienced Trade Marks Assistant with the following qualifications: Relevant Experience : You have at least several years of experience working in trade marks, ideally within a top-tier or specialist IP law firm. Proficient with IP Management Software : You have experience with trade mark management software (preferably Inprotech), with a strong understanding of filing, deadlines, and case management. Excellent Communication Skills : You possess superior oral and written communication skills, and can easily interact with clients, attorneys, and associates in a professional and clear manner. Organised & Detail-Oriented : You are meticulous, managing multiple priorities and deadlines without compromising on accuracy or quality. Self-Motivated & Team-Oriented : You can work independently, but you also thrive in a collaborative, team-based environment. Flexibility & Enthusiasm : Your positive, can-do attitude is contagious, and you’ll bring energy and professionalism to everything you do. Why FB Rice? At FB Rice , we’re not just a law firm—we’re a forward-thinking intellectual property firm that’s all about helping our clients navigate the complex world of IP. Our Melbourne office is a close-knit, inclusive environment where we encourage professional development and continuous learning. Employee Benefits at FB Rice : Hybrid Working Model : Embrace work-life balance with our flexible hybrid working policy. Health & Wellbeing : Our robust health and wellbeing program includes access to an Employee Assistance Program (EAP) to support you professionally and personally. Generous Parental Leave : We offer competitive parental leave to support you during life’s important milestones. Career Growth Opportunities : A strong focus on professional development, mentoring, and internal promotions. Social Engagement : Be part of a social club that offers a wide range of activities throughout the year. Diversity & Inclusion : We’re committed to fostering a diverse and inclusive workplace where everyone feels valued. How to Apply If you're ready to take the next step in your career, we want to hear from you Click "Apply Now" to submit your CV and cover letter. Please note : To be eligible for this role, you must have excellent English communication skills and a valid right to work in Australia. At FB Rice, we celebrate diversity . We encourage applicants from all backgrounds, experiences, and perspectives to apply. For more information about our commitment to diversity and inclusion, visit our Life at FB Rice . Note : Only shortlisted candidates will be contacted. All applications will be treated with strict confidentiality.